What are the responsibilities and job description for the Administration Assistant position at Kitchen and Bath Transformations?
Responsibilities may include a combination of the following:
• Provide administrative support to senior staff, including scheduling, coordination, correspondence, and follow-ups
• Maintain organized systems for calendars, documents, spreadsheets, and light data entry
• Welcome visitors during gallery hours and assist with general front-of-house needs
• Support daily operational tasks as they arise, such as assisting with artwork logistics, office supplies and inventory, invoicing follow-ups, errands, or keeping shared spaces orderly
• Assist with events and programs as needed to help ensure smooth execution
• Use standard office tools (and AI tools, where helpful) to work efficiently and stay organized
• Process receipts and reimbursements for expenses
• Work with accounts payable and receivables as needed
• Other admin duties as assigned
Qualifications & Attributes
We’re looking for someone who is:
• Organized, dependable, and detail-oriented
• Comfortable supporting others and taking initiative
• Friendly and professional when interacting with artists, guests, and colleagues
• Flexible and willing to pitch in across a range of tasks working days and hours as needed
• Clear and thoughtful in written and verbal communication
• Experience in an administrative role
Previous experience in executive support, accounting, operations, hospitality, or nonprofit environments is helpful but not required. An interest in arts or community-based work is a plus.
We do a ton of Marketing. We would prize someone with skills in CapCut, Youtube, CoPilot, Gemini, and Veo.
What We Offer
• A beautiful, inspiring work environment
• A trusted support role within a small, collaborative team
• Meaningful work contributing to a mission-driven organization
• Opportunities to grow as the organization evolves