Department Assistant - Social Sciences

Job Goal

To advance the college’s mission, vision, principles, values and strategic initiatives through activities that promote innovative, quality, clinical experiences that promote student clinical competence and maintain/improve community partnerships.

General Job Summary

Under moderate to limited supervision, provides administrative support to the department while delivering excellent customer service. This position coordinates departmental processes, including communications, purchasing, budget record maintenance, and other operational activities to ensure the efficient day-to-day functioning of the office. The role is responsible for overseeing daily office operations and serves as the primary point of coordination for departmental administrative functions.

This position will work forty (40) hours per week, Monday through Friday, usually 8:00 am- 5:00 pm. Due to events for this department, hours may shift for occasional evening or weekend work for event support.

Universal Core Competencies

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.
  
  

Duties/Responsibilities

• Serves as the first point of contact for the department office (in person, phone, and email).
• Manage calendars, prepare agendas and minute, and maintain departmental documents and records.
• Initiate and track purchases, travel requests, reimbursements, purchase orders, and part-time payroll authorizations.
• Maintain budget and expenditure records, including PCard reconciliation.
• Support all department faculty and staff with access to systems/materials.
• Assist students with information and referrals to appropriate college services.
• Maintains department contact information, files, spreadsheets, and shared drives.
• Coordinate printing, mail, and materials for classes.
• Under the direction of the dean or associate dean, send department communications.
  
  

Performance Expectations

• Demonstrate professionalism, punctuality, and responsibility while independently managing tasks at the department front desk.
• Maintain confidentiality and accuracy in handling student records and department documents.
• Communicate clearly and respectfully with diverse groups of students, faculty, staff, and campus visitors.
• Take the initiative to identify tasks that need to be completed, ask questions, and seek clarification when needed.
• Exhibit attention to detail and commitment to accuracy when assisting with departmental operations.
• Adapt to shifting priorities and assist with a variety of tasks depending on department needs.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.
  
  

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

Physical Activities With/Without Reasonable Accommodation

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing. The position involves occasional (10-33%) driving to events and meetings away from KCC’s main campus.

Minimum Qualifications

• High school diploma or equivalent
• At least one year or relevant experience working with PC and Microsoft Office products, with an emphasis on Word, Excel, Outlook, and SharePoint.
• Knowledge of standard office equipment.
  
  

Preferred Qualifications, Licenses, Certifications, Or Registrations

• Associate’s degree in an administrative assistant or related field plus experience
• Experience in an educational setting
• Microsoft Certification
  
  

Eeo/Aa Statement

It is the policy of Kirkwood Community College not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status. If you have questions or complaints related to compliance with this policy, please contact the Vice President, Human Resources and Institutional Effectiveness (employees) or the Vice President of Student Services (students), 6301 Kirkwood Blvd. SW, Cedar Rapids, IA 52404, 319-398-5572, , or the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695 FAX: (303) 844-4303, TDD 800-877-8339 Email: .

Why Kirkwood

Kirkwood Community College prides itself on fostering a diverse workforce and values unique perspectives throughout its campus community. The college is a convenient, innovative, visionary educational leader striving to remain affordable and accessible. With more than 140 majors and programs, Kirkwood boasts 16,000 annual college-credit students while maintaining one of the lowest tuitions in the state. All degree-seeking students are eligible for federal financial aid and the college offers more than $3 million in scholarships each year to students from all walks of life.

Review of applications will continue until the position is filled.

Kirkwood offers a wide range of employee benefits. Read more about them

01

Do you have a high school diploma or equivalent and at least one year or relevant experience working with PC and Microsoft Office products, with an emphasis on Word, Excel, Outlook, and SharePoint?

• Yes
• No
  
  

02

What level of experience do you have with Microsoft and/ or Colleague?

Required Question