What are the responsibilities and job description for the Used Equipment Sales Administrator position at Kirby-Smith Machinery, Inc. - Oklahoma City, OK?
Who We Are
Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family!
Used Equipment Sales Administrator Benefits
- Above-Average Industry Pay
- Comprehensive benefits package (including medical/dental/vision)
- 401K with Company Match
- Generous PTO Package/Paid Holidays
- Short/Long Term Disability
- Growth opportunities
- Paid Training
- Family-owned and operated
- Health and wellness
Used Equipment Sales Administrator Position Purpose
Responsible for assisting with various tasks related to used equipment sales administration functions
Used Equipment Sales Administrator Essential Functions
- Communicates and supports the Kirby Smith vision and core values of One Mission, One Team, One Plan, One Goal
- Answers and routes incoming telephone calls to the appropriate team member
- Maintains and updates CDK equipment pricing, descriptions, and related records, including adding units to Multi-Media/All Access
- Verifies and updates CRM information for traded and acquired equipment inspections
- Maintains used equipment listings in Machinery Trader and IronConnect, including images, videos, hours, and equipment specifications
- Submits lien searches and reports results for traded and purchased equipment
- Manages and distributes the daily Machine Deal of the Day through All Access Quick Quotes
- Coordinates with the Rental and Marketing departments to obtain updated equipment photos and videos as needed
- Coordinates freight activities in support of the Used Equipment team
- Processes invoices for Branch 50 auction sales
- Processes incoming used equipment documentation, including purchase orders and bills of sale, accurately and timely
- Captures and maintains key data for acquired and traded equipment, including original cost or trade allowance, estimated repair costs, and projected BSP and WSP resale values
- Creates stock numbers and issues and tracks purchase orders for equipment acquisitions, freight, and third-party services
- Codes and submits invoices to Accounting and resolves invoice discrepancies
- Maintains complete and organized digital equipment records in Multi-Media throughout the equipment lifecycle, including acquisition, inspection, reconditioning, warranty, sale, and delivery
- Assists with month-end closing activities as assigned
- Assists Management with departmental projects and administrative support
- Travels to branch locations as needed to support business operations
- Attends and actively participates in Microsoft Teams meetings and other required meetings
- Consistent and reliable on-site attendance
- Performs other job-related duties as assigned
Used Equipment Sales Administrator Minimum Qualifications
- High school diploma or equivalent required
- Basic knowledge of heavy construction and earthmoving equipment, including the ability to identify equipment types, models, and attachments
- Proficient in Microsoft Office Suite and web-based applications
- Ability to organize, prioritize, and manage a high volume of departmental documentation with accuracy and attention to detail
- Experience working with customer relationship management (CRM) systems and equipment listing platforms preferred
- Excellent interpersonal, verbal, and written communication skills
- Strong attention to detail with the ability to maintain accurate records
- Ability to work independently while managing multiple priorities in a fast-paced environment
- Strong problem-solving and organizational skills
Used Equipment Sales Administrator Physical Requirements
- Pushing/Pulling/Lifting/Carrying up to 25 pounds without assistance
- Physical ability to squat, twist, turn, bend, stoop, climb, and reach overhead
- Must be able to mount and dismount truck/forklift, move between buildings/offices
- Physical ability to perform work for extended hours
- Ability to adhere to personal protective equipment (PPE) policy and maintain individual PPE
This is considered a Safety-Sensitive position.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.