What are the responsibilities and job description for the Operations Administrator position at KIOTI Tractor?
Operations Administrator
Department:
Product Support & Operations - Facilities
Reports to:
Facilities Operations Manager
Location:
Wendell, NC
Position Status:
Full-time
Status:
Hourly, non-exempt
Management Level:
Non-Management
JOB SUMMARY
KIOTI Tractor is seeking an Operations Administrator to join our team onsite in Wendell, NC. The Operations administrator supports and assists in various administrative tasks across the organization. This individual will organize and assist in all aspects of operational administrative duties and sets standards for maintaining records, logs, compliance, invoices, purchase orders, budget tracking, COIs, and training records for operations-related projects across all locations that KIOTI manages.
KEY RESPONSIBILITIES OF JOB
Work directly with relevant staff members across various departments and KIOTI-operated sites, including peers and management
Respond to all Operations-related issues and requests in a professional, efficient, and timely manner
Provide support to all teams in maintaining training matrices / records and back to work / certification documentation
Order and maintain stock in relation to the facilities management services
Ensure Accounts Payable (AP) cycle completion regarding invoices and payment to contractors and vendors according to department Standard Operating Procedures (SOPs)
Process and maintain approvals according to department SOPs
Assist in developing operations and maintenance policies, procedures, and work instructions
Provide reports accordingly regarding site conditions, area assessments, project work, and specific goals for the reporting period
Routinely review existing operational policies and SOPs to maintain current and accurate records
Maintain and track budget and spending trends. Communicate budgetary needs and constraints in a timely and effective manner to proper management.
Maintain inventory of supplies, tools, and consumables for on-site maintenance teams across KIOTI locations
Assist with compliance in all aspects of governmental agency requirements across all KIOTI locations
Oversee all aspects of KIOTI’s fleet pertaining to the management of driver logs, accurate and up-to-date records, registrations, purchase documents, etc.
Perform other related duties as assigned
EDUCATIONAL AND PHYSICAL REQUIREMENTS
At least two years of progressive office/operations administration or related experience required
High School diploma or equivalent
Excellent verbal and written communication skills
Proficient in Microsoft Office Suite
Excellent organizational skills and attention to detail
Salary.com Estimation for Operations Administrator in Wendell, NC
$80,682 to $109,707
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