Accounts Receivable Assistant

Accounts Receivable Assistant

Kinzler Construction Services of Ankeny, IA is looking to hire an Accounts Receivable Assistant to support day-to-day AR and billing activities. This role focuses on invoice processing, batch billing, documentation management, and customer account support in a fast-paced construction services environment. If this sounds like the right opportunity for you, apply today!

About Kinzler Construction Services

We are a family- and employee-owned subcontractor that installs insulation products into new-build residential, commercial, and agricultural projects. Founded in 1984, we went from a small, garage-based business to a leading provider of construction supplies and services with locations across America's heartland. We strive to build strong relationships with our customers and community in order to increase company value for our employee-owners. We do what we say and finish on time.

We have a long track record of hiring, promoting, and retaining exceptional team members who match our core values. A job in construction can be extremely rewarding! You play a role in building the stuff people depend on. Every day is something new, every job site brings different, interesting challenges. Using both your mind and your hands, you have the chance to learn new things every day and advance your career!

Roles & Responsibilities:

• Research and resolve undeliverable invoice emails
• Mail daily invoices and monthly customer statements
• Calculate and send invoice discounts as needed
• Update and correct missing job numbers in DocuWare for subcontracts
• Assist with collection calls on past-due accounts (KW)
• Support preparation and mailing of notice letters (KW)
• Complete batch billing and posting for:
• • 012 Delivery Billing
  • 020 Delivery Billing
  • 070 WD Service Billing
  • Pickups Billing
  • AZ Service & Install Billing
• Manage exemption forms, including filing, updating, and maintaining records
• Scan documents and distribute lien waivers
• Maintain accurate, organized AR documentation and records
• Perform other AR and administrative duties as assigned

Benefits

• 401k
• Health insurance
• Vision insurance
• Dental insurance
• Paid time off
• Disability insurance
• Employee stock ownership plan
• Paid holidays

• Strong attention to detail — accurately researching undeliverable emails, identifying missing job numbers, and ensuring correct billing and documentation
• Strong organizational skills — managing exemption forms, scanned documents, lien waivers, and AR records
• Accounts receivable knowledge — understanding invoicing processes, discount calculations, batch posting, and collections support
• Customer communication skills — professional written and verbal communication for collection calls, notice letters, and invoice questions
• Time management and prioritization — balancing daily, monthly, and recurring AR tasks while meeting deadlines
• Problem-solving skills — resolving billing discrepancies, missing information, and documentation issues
• Technical proficiency — experience with Microsoft Dynamics (batch posting), DocuWare, document scanning systems, and Microsoft Office
• Confidentiality and professionalism — handling sensitive financial and customer information appropriately