Administrative Support Specialist Maintenance

Job Information

Title : Administrative Support Specialist

Department : Facilities and Fleet Maintenance

Status Hourly

Position Classification/Category : Non-Exempt

Location: Gastonia

Reports To: AVP of Facilities and Fleet Maintenance

Direct Reports : N/A

Summary Of Position

The Administrative Support Specialist helps support clerical, secretarial, and administrative work for multiple teams within the department.

Performance Requirements

• Ability to read, write and understand the English language
• Must be able to lift heavy items.
• Must have ability to work well within a diverse team.
• Must exhibit excellent interpersonal and communication skills, both oral and written (i.e. customer service, telephone skills, and e-mail communication), which are required for interacting with Dept. team, practice locations, and organization staff.
• Ability to plan and complete delegated task with attention to detail and effective time management, while working well under pressure and with various time constraints
• Ability to learn and retain information regarding facility and fleet maintenance tasks
• Proficient with computer operations, including but not limited to: MS Word- Excel-Outlook-PowerPoint, Smartsheet
• Ability to work successfully with indirect supervision and autonomy
• Must have a valid driver’s license and personal transportation to travel to and from work, including locations across service area as needed. Must be able to operate company vehicles.
• Neat, well-groomed and professional appearance
  
  

Education : High School Diploma or GED

Experience Required : One to two years’ experience as front office support/receptionist/administration position.

Additional Skills Suggested: N/A

Professional Licensure: Valid Driver’s License

Certification(s): N/A

K ey Responsibilities

• Responsible for assisting with maintaining the department’s appearance and reputation with organization staff and communities served.
• Responsible for fleet DMV/EPA record keeping
• Responsible for department inventory record keeping, including but not limited to dental equipment, supplies, etc.
• Responsible for assisting with blueprint digitizing
• Responsible for assisting with department ordering and reconciliation, as well as accepting deliveries.
• Demonstrate and apply knowledge of maintenance tasks, including but not limited to work order system, non-mechanical repairs, event details, compliance and safety
• Responsible for maintaining the Maintenance Policy, Procedures and Compliance, while assisting with completion of projects and tasks as directed by Dept. leadership.
• Participates in staff/agency meetings as required, including but not limited to site walk throughs across organizational service area
• Responsible for tracking and organization, including but not limited to department billable time for vendors and department materials.
• Learn and assist Department in other areas as needed, performing other clerical or administrative functions as directed by the Supervisor.
  
  

Kintegra Health Core Requirements

• Patient First – An approach to care that holds primary, the well-being and desires of the patient
• Build not Blame – Focusing first on finding fault with the process rather than the person
• Integrity and Honesty – Fostering an acceptance of openness, honesty, and fairness in words, deeds and the use of organizational resources judiciously for both internal and external customers
• Cooperation and Flexibility – Related to an internal believe that we function as part of an interdependent team with only shared gains or losses thereby committed to assisting whenever possible beyond the prerequisite job description
• Culturally Sensitive – Always working toward increasing one’s ability to understand, communicate with, effectively interact and care for people across cultures, while having an acute awareness of one’s own culture.
  
  

Kintegra Health is a community sponsored, family-centered provider of health care, health education and preventive care services without regard to the ability to pay. We screen potential employees to first ensure alignment with our core requirements followed by the requisite position skills set. In doing so we need staff committed to this mission who do their best to live and work the characteristics of our core values as we strive to care for ever increasing members of the communities we serve.

Our Goals Are

• To provide continuing comprehensive and accessible primary care services to individuals and families of all economic levels.
• To provide primary care services to meet the physical as well as social health needs of individuals and families, promoting health maintenance, providing timely diagnostics, treatment and referral services.
• To emphasize preventive care through patient and community education to help individuals become aware and responsible for their own health behaviors.
• To employ an interdisciplinary team approach in collaboration with other community providers to provide a continuum of appropriate patient/family-oriented care in a cost-effective manner