What are the responsibilities and job description for the Tax Credit Specialist position at KINGSTON HOUSING AUTHORITY?
Company Description
Established in 1948, Kingston Housing Authority (KHA) has been dedicated to fulfilling the housing needs and aspirations of the residents in the Kingston community. KHA remains committed to making a positive impact by providing safe, affordable housing while fostering a supportive environment for its residents. The organization is known for its ongoing efforts to improve the quality of life for its community members through responsible management and community engagement.
Role Description
This is a full-time on-site role located in Kingston, NY, for a Low Income Housing Tax Credit Specialist. The LIHTC Specialist will be responsible for overseeing and managing tax credit compliance for affordable housing programs. Key responsibilities include accurate credit management, preparing financial documentation, analyzing financial data, ensuring compliance with regulatory requirements, and providing excellent customer service to residents and stakeholders. The role requires attention to detail, strong analytical skills, and regular communication with team members and external parties.
Responsibilities:
• Maintain compliance with Low Income Housing Tax Credit (LIHTC) program
requirements, including income certification, annual recertifications, and tenant file
audits. Ensure accurate documentation and reporting.
• Conduct regular onsite property and unit inspections, identifying maintenance needs,
and ensuring properties meet LIHTC and safety standards. Initiate work orders for
repairs and improvements. Assure staff and resident compliance with KHA policies.
Work with maintenance staff to identify, prioritize, and evaluate repairs and/or
improvements at assigned properties.
• Prepare notices for lease violations and coordinate the eviction process for non-
compliance or non-payment.
Responsible for occupancy (and leasing) activities, rent collection, resolution of conflicts, responding to complaints, investigating and initiating records accordingly, and compliance with lease terms. Assist in evaluating, prioritizing and ensuring program objectives are being met, including review of occupancy reports, aged receivables, and open work order reports. Manage resident transfer requests and accommodation requests to ensure compliance with established policies. Enforce the
overall eviction process for non-payment, and for-cause evictions. Establish and
maintain effective working relationships among a widely diverse group of residents,
staff, agencies, and the community at-large.
• Manage lease enforcement actions as established by the Senior Property Manager to
mitigate criminal activity, fraud, and deterioration/destruction of leased premises and
poor rent payment patterns. Respond to resident concerns, complaints, and
accommodation requests. Work collaboratively to resolve issues and foster a supportive
community environment. Mitigate complaints, receive reports of violations, determine
and implement appropriate action. Refer residents to appropriate service providers, and
submit reports as designated.
Investigate and document case materials for representing KHA in legal matters such as court
proceedings, physical evictions and grievances. Coordinate witness, as necessary for
hearings.
• Maintain accurate and organized tenant files, rent rolls, and property records. Ensure all
documentation meets LIHTC and agency standards. Prepare and maintain a variety of
reports, including occupancy reports, delinquency reports, and other required documentation. (Monitor and report on financial performance, including rent collection and accounts receivable.) Schedule and/or coordinate translation and interpreter services as needed.
• Work closely with maintenance staff to prioritize repairs, schedule maintenance, and ensure timely resolution of property issues.
• Assist in implementing property management policies and procedures. Maintain
compliance with agency rules, regulations and guidelines.
• Participate in the development and implementation of goals, work plans, performance
measures, and continuous improvement of service delivery to assist in attaining the
unit/program/department initiatives and goals, agency core strategies, and the KHA
mission through a spirit of service, teamwork and respect. Work respectfully and
courteously with other employees, follow direction, and work well under pressure.
• Represent KHA in community meetings, meetings with outside agencies and partnering agencies.
• Ensure that all safety and health rules, standards and procedures are observed; conduct
monthly self-inspections of community areas, work areas, and practices to eliminate potential hazardous conditions; arrange for, conduct, and ensure that accident investigations of all accidents are formally reported on, or within the next work day of when the accident occurred; monitor and enforce the Authority’s Safety and Health
Program, and actively support and participate in the Emergency Preparedness program
and tasks.
• Perform related duties as assigned.
Competencies, Knowledge and Abilities:
KNOWLEDGE OF:
• LIHTC program rules and regulations.
• Housing inspection standards and maintenance practices.
• Financial reporting and budgeting basics.
• Policies and procedures related to public housing, private sector, Section 8, new construction, budget, facilities management, and related documentation.
• Basic State and local landlord-tenant issues, laws, provisions, and regulations, including Municipal codes related to noise ordinances, vehicle towing, parking enforcement, building codes, ordinances, fire regulations, health and safety precautions.
• Applicable Federal, State, and local public housing laws, legislation, rules, regulations
and guidelines with specific emphasis on KHA, HUD, and IRS policies and procedures
related to leasing and occupancy.
• Principles and practices related to community, residential and commercial property
management.
• Budget development, analysis and estimating rules for construction.
• Safety and Health Program, including Hazard recognition and analysis.
• Policies and procedures related to maintenance, inventory, purchasing and human resources.
• Dispute resolution techniques.
• Diverse socio-economic, cultural, disability and ethnic backgrounds of the KHA
population.
• Verbal and written communication skills.
• Applicable building and safety laws, codes, regulations, policies and procedures.
• Interpersonal skills using tact, patience and courtesy.
• Local social service agencies available to KHA residents.
• Technical aspects of building maintenance trades.
• Basics of building and ground maintenance.
• Applicable laws, codes, regulations, policies and procedures.
• Operation of a computer and assigned software.
Qualifications
Established in 1948, Kingston Housing Authority (KHA) has been dedicated to fulfilling the housing needs and aspirations of the residents in the Kingston community. KHA remains committed to making a positive impact by providing safe, affordable housing while fostering a supportive environment for its residents. The organization is known for its ongoing efforts to improve the quality of life for its community members through responsible management and community engagement.
Role Description
This is a full-time on-site role located in Kingston, NY, for a Low Income Housing Tax Credit Specialist. The LIHTC Specialist will be responsible for overseeing and managing tax credit compliance for affordable housing programs. Key responsibilities include accurate credit management, preparing financial documentation, analyzing financial data, ensuring compliance with regulatory requirements, and providing excellent customer service to residents and stakeholders. The role requires attention to detail, strong analytical skills, and regular communication with team members and external parties.
Responsibilities:
• Maintain compliance with Low Income Housing Tax Credit (LIHTC) program
requirements, including income certification, annual recertifications, and tenant file
audits. Ensure accurate documentation and reporting.
• Conduct regular onsite property and unit inspections, identifying maintenance needs,
and ensuring properties meet LIHTC and safety standards. Initiate work orders for
repairs and improvements. Assure staff and resident compliance with KHA policies.
Work with maintenance staff to identify, prioritize, and evaluate repairs and/or
improvements at assigned properties.
• Prepare notices for lease violations and coordinate the eviction process for non-
compliance or non-payment.
Responsible for occupancy (and leasing) activities, rent collection, resolution of conflicts, responding to complaints, investigating and initiating records accordingly, and compliance with lease terms. Assist in evaluating, prioritizing and ensuring program objectives are being met, including review of occupancy reports, aged receivables, and open work order reports. Manage resident transfer requests and accommodation requests to ensure compliance with established policies. Enforce the
overall eviction process for non-payment, and for-cause evictions. Establish and
maintain effective working relationships among a widely diverse group of residents,
staff, agencies, and the community at-large.
• Manage lease enforcement actions as established by the Senior Property Manager to
mitigate criminal activity, fraud, and deterioration/destruction of leased premises and
poor rent payment patterns. Respond to resident concerns, complaints, and
accommodation requests. Work collaboratively to resolve issues and foster a supportive
community environment. Mitigate complaints, receive reports of violations, determine
and implement appropriate action. Refer residents to appropriate service providers, and
submit reports as designated.
Investigate and document case materials for representing KHA in legal matters such as court
proceedings, physical evictions and grievances. Coordinate witness, as necessary for
hearings.
• Maintain accurate and organized tenant files, rent rolls, and property records. Ensure all
documentation meets LIHTC and agency standards. Prepare and maintain a variety of
reports, including occupancy reports, delinquency reports, and other required documentation. (Monitor and report on financial performance, including rent collection and accounts receivable.) Schedule and/or coordinate translation and interpreter services as needed.
• Work closely with maintenance staff to prioritize repairs, schedule maintenance, and ensure timely resolution of property issues.
• Assist in implementing property management policies and procedures. Maintain
compliance with agency rules, regulations and guidelines.
• Participate in the development and implementation of goals, work plans, performance
measures, and continuous improvement of service delivery to assist in attaining the
unit/program/department initiatives and goals, agency core strategies, and the KHA
mission through a spirit of service, teamwork and respect. Work respectfully and
courteously with other employees, follow direction, and work well under pressure.
• Represent KHA in community meetings, meetings with outside agencies and partnering agencies.
• Ensure that all safety and health rules, standards and procedures are observed; conduct
monthly self-inspections of community areas, work areas, and practices to eliminate potential hazardous conditions; arrange for, conduct, and ensure that accident investigations of all accidents are formally reported on, or within the next work day of when the accident occurred; monitor and enforce the Authority’s Safety and Health
Program, and actively support and participate in the Emergency Preparedness program
and tasks.
• Perform related duties as assigned.
Competencies, Knowledge and Abilities:
KNOWLEDGE OF:
• LIHTC program rules and regulations.
• Housing inspection standards and maintenance practices.
• Financial reporting and budgeting basics.
• Policies and procedures related to public housing, private sector, Section 8, new construction, budget, facilities management, and related documentation.
• Basic State and local landlord-tenant issues, laws, provisions, and regulations, including Municipal codes related to noise ordinances, vehicle towing, parking enforcement, building codes, ordinances, fire regulations, health and safety precautions.
• Applicable Federal, State, and local public housing laws, legislation, rules, regulations
and guidelines with specific emphasis on KHA, HUD, and IRS policies and procedures
related to leasing and occupancy.
• Principles and practices related to community, residential and commercial property
management.
• Budget development, analysis and estimating rules for construction.
• Safety and Health Program, including Hazard recognition and analysis.
• Policies and procedures related to maintenance, inventory, purchasing and human resources.
• Dispute resolution techniques.
• Diverse socio-economic, cultural, disability and ethnic backgrounds of the KHA
population.
• Verbal and written communication skills.
• Applicable building and safety laws, codes, regulations, policies and procedures.
• Interpersonal skills using tact, patience and courtesy.
• Local social service agencies available to KHA residents.
• Technical aspects of building maintenance trades.
• Basics of building and ground maintenance.
• Applicable laws, codes, regulations, policies and procedures.
• Operation of a computer and assigned software.
Qualifications
- Strong skills in Credit Management and Finance, with a focus on tax credit compliance.
- Proficiency in Analytical Skills to assess data and ensure adherence to regulatory standards.
- Excellent Communication and Customer Service abilities to interact effectively with diverse stakeholders.
- Relevant educational background in Accounting, Finance, or a related field.
- Ability to work in an on-site setting and manage deadlines efficiently.
- Experience with affordable housing programs or public housing is a plus.
- Proficiency in relevant software tools for financial management and record-keeping