Attendance Clerk

Summary/Objective

Perform clerical duties of a varied and diverse nature, requiring knowledge of office systems and procedures. Duties may include a combination of answering telephones, typing, and maintaining accurate records and filing systems.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

1. Respond to all internal and external customers, as it relates to position, in a prompt, efficient, friendly, and patient manner.
2. Communicate with staff, students, parents and other individuals to answer questions, disseminate or explain information, and receive and refer complaints.
3. Type, format, proofread, and edit correspondence and other documents, as assigned.
4. Answer telephones, direct calls and take messages.
5. Review files, records and other documents to obtain information to respond to requests.
6. Maintain and update filing, mailing, and database systems, either manually or using a computer.
7. Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
8. Arrange appointments.
9. Maintain the confidentiality of protected student and staff member information even after no longer employed.
10. Maintain knowledge of and adhere to all policies, regulations and rules.
11. Perform related duties as assigned in a safe and prudent manner.

Other Duties

This job description is not a comprehensive listing of duties, responsibilities, or activities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a school environment.

Competencies

1. Excellent written and verbal communication skills
2. Ability to maintain a high level of confidentiality
3. Ability to work cooperatively with parents, students, staff, the general public and others
4. Proficiency in using Microsoft Office Suite software programs, student information systems, and other programs as it relates to position
5. Exercise attention to detail in carrying out responsibilities
6. Ability to operate most standard office equipment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

1. Regularly required to see, talk and hear
2. Regularly required to sit, type and focus on a computer screen for long periods of time
3. Regularly required to be mobile
4. Occasionally required to lift and/or move up to 10 pounds

Position Type/Expected Hours of Work

At Will Notice of Employment does not provide a guarantee of a particular schedule of work, or a minimum number of days or hours.

This is typically a 10-month, 40-hour per week position. Employee will work ten hours per day Monday through Thursday during core business hours. Extended work hours to meet deadlines may occasionally be required.

Required Education and Experience

High School Diploma or equivalent

Preferred Education and Experience

General office experience within a school setting

Required Certifications/Licenses

None

Work Authorization/Security Clearance

Must be able to pass a criminal background check and obtain a Fingerprint Clearance Card with an IVP number through the Arizona Department of Public Safety.