What are the responsibilities and job description for the Administrative Assistant Full-time position at Kingdom Fellowship A M E Church?
ADMINISTRATIVE ASSISTANT (FULL-TIME)
KINGDOM FELLOWSHIP AME CHURCH
FULL-TIME | $45,000/year| CALVERTON, MD
Join Kingdom Fellowship AME Church as our Administrative Assistant. You'll be the first point of contact for our congregation, visitors, and community partners. Make a difference in a supportive Christian environment. Learn more at www.kingdom.global.
Key Responsibilities
Welcome Desk Operations
- Serve as the welcoming face of our organization, greeting visitors and members with warmth and professionalism.
- Manage multi-line phone systems, directing calls efficiently while maintaining excellent telephone etiquette.
- Coordinate visitor check-ins and maintain accurate guest records.
- Address inquiries promptly and professionally, escalating complex issues appropriately
- Resolve routine concerns with initiative and sound judgment.
- Maintain confidentiality and discretion in all interactions.
Administrative Support
- Support daily operations, including maintaining shared calendars, scheduling meeting spaces, and coordinating events.
- Handle incoming and outgoing communications such as emails, phone calls, and correspondence, ensuring timely and professional responses.
- Prepare, proofread, and distribute documents, reports, and presentations to support various departments.
- Perform accurate data entry and maintain database integrity across multiple systems.
- Assist with meeting preparation and follow-up documentation.
- Produce professional documents, spreadsheets, and presentations with minimal guidance.
- Demonstrate thorough knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for daily operations.
- Create visually engaging materials using Canva, Gamma, and other AI-powered presentation tools.
- Maintain proficiency with church management software and other digital platforms.
Required Qualifications
Education & Experience
- Education: Bachelor’s degree preferred; Associate degree with a minimum of 3 years of relevant experience may be considered
- Experience: Minimum 3 years of consecutive full-time experience performing responsible secretarial, receptionist, and clerical work in an office environment
- Support Experience: Previous experience supporting multiple departments or senior management preferred
- Driver's License: Valid Maryland driver's license
Essential Skills & Knowledge
- Business English Proficiency: Strong working knowledge of business English, spelling and grammar, and simple mathematical calculations
- Office Operations: Comprehensive understanding of modern office practices, procedures, and equipment
- Decision-Making: Ability to make sound decisions in accordance with established policies and procedures, and apply these effectively to work problems
- Record Management: Demonstrated ability to maintain accurate clerical records and prepare comprehensive reports
- Public Relations: Proven ability to work effectively with the public both in person and over the phone
Technical Competencies
- Microsoft Office Proficiency: Thorough knowledge and advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with the ability to produce professional documents, spreadsheets, and presentations with minimal guidance
- Database Management: Experience with data entry and database maintenance
- Digital Design Tools: Familiarity with Canva, Gamma, and other AI-powered presentation tools is a plus
Personal Attributes & Core Competencies
- Organizational Excellence: Strong organizational skills with proven ability to multitask and prioritize effectively in a fast-paced environment
- Adaptability: Flexibility in schedule and duty assignments to meet changing organizational needs
- Communication Skills: Excellent human relations and communication abilities
- Professional Standards: Detail-oriented approach with commitment to accuracy and confidentiality
- Cultural Fit: Positive attitude and comfort working in a faith-based environment
- Independence: Self-motivated with the ability to work independently and collaboratively
Compensation & Benefits
- Annual Salary: $45,000 exempt; no overtime
- Eligible Benefits: Medical Coverage | Life Insurance | Retirement Savings Plan
- Schedule: Tuesdays through Saturdays (pre-planned Mondays as needed)
- Work Environment: Fully In-person – professional office setting
This job description outlines the primary elements of the role. Additional duties may be assigned in line with the position's general nature and organizational needs.
We are an equal opportunity employer committed to creating an inclusive environment where all individuals are valued and respected.
Salary : $43,000 - $45,000