Construction Office Manager

Job Overview
We are seeking a dynamic and highly organized Construction Office Manager to oversee the administrative and operational functions of our construction projects. This pivotal role combines office management, vendor coordination, team supervision, and project support to ensure seamless project execution. The ideal candidate will bring energetic leadership, exceptional communication skills, and a passion for streamlining processes to foster a productive and efficient work environment. This position offers an exciting opportunity to contribute to large-scale construction initiatives while managing day-to-day office activities with enthusiasm and precision.

Duties

• Manage all administrative functions related to construction projects, including scheduling, filing, and record-keeping to ensure accurate documentation and compliance.
• Supervise office staff, including clerical personnel and administrative assistants, providing training and development opportunities to enhance team performance.
• Coordinate with vendors, suppliers, and subcontractors to facilitate timely delivery of materials and services, maintaining strong vendor relationships.
• Oversee project budgeting, bookkeeping, and payroll processes using tools such as QuickBooks to track expenses and manage financial records accurately.
• Handle human resources responsibilities such as onboarding new team members, managing employee files, and ensuring adherence to company policies.
• Manage front desk operations, including multi-line phone systems, calendar management for project schedules, and phone etiquette to ensure professional communication at all times.
• Organize events related to project milestones or team-building activities through event planning expertise.
• Support medical office management tasks if applicable within the construction site environment or related facilities.

Qualifications

• Proven experience in office management within a construction or similar industry setting with supervisory responsibilities.
• Strong organizational skills with the ability to manage multiple schedules and prioritize tasks effectively.
• Proficiency in QuickBooks for bookkeeping, payroll processing, and budgeting tasks.
• Excellent communication skills—both verbal and written—to interact confidently with vendors, team members, clients, and stakeholders.
• Experience in vendor management, contract negotiation, and maintaining professional relationships.
• Familiarity with human resources functions including onboarding, training & development, and employee record keeping.
• Knowledge of office procedures such as filing systems, calendar management, multi-line phone systems, and front desk operations.
• Ability to handle clerical tasks efficiently while maintaining attention to detail in a fast-paced environment.
• Previous experience managing medical office operations or similar environments is a plus but not required. Join us as our Construction Office Manager and be at the heart of our project success! Bring your energy, organizational prowess, and leadership skills to create a well-oiled office that drives construction excellence forward!

Pay: $48,951.27 - $58,952.06 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Construction Office Management: 3 years (Required)

Work Location: In person

Salary : $48,951 - $58,952