Human Resources Receptionist

Job Summary
We are seeking a highly organized and professional Receptionist to join our team. The ideal candidate will be the first point of contact for our HR department office in Baldwin Park. You will handle a wide range of administrative and clerical tasks to ensure the smooth operation of our HR functions and provide excellent customer service to candidates, employees and visitors. This role requires strong communication skills, administrative experience, and a solid understanding of human resources functions to support our HR team effectively.

Essential Functions & Responsibilities

• · Open and Close HR Office: Responsible for opening the HR office at the beginning of office hours (deactivating the office alarm, taking out signage, turning on lights and equipment); as well as responsible for closing the office at the end of office hours (bringing signage back in, taking out the office garbage, turning off lights, activating the alarm, and locking the office doors).
• Greet and Welcome Visitors: Welcome employees, job applicants, and other visitors to the HR department in a professional and friendly manner.
• Answer and Direct Calls: Answer incoming calls and transfer them to the appropriate person or department. Take messages accurately and relay them promptly.
• Maintain HR Records: Organize and maintain HR records, including phone screening documents, interview documents, and training documents. Ensure confidentiality and compliance with data protection regulations.
• Handle HR Correspondence: Prepare, distribute, and receive HR-related correspondence (such as inter-office correspondence, US Mail, FedEx, UPS, etc.).
• Assist with HR Projects: Support HR recruitment & training projects, along with new project initiatives, such as employee engagement programs, setting appointment, and training sessions.
• Provide Administrative Support: Assist HR staff with administrative tasks, such as filing, scanning, photocopying, and data entry.
• Manage Office Supplies: Monitor and replenish office supplies for the HR Baldwin Park office, ensuring availability for daily operations.
• Manage HR Inbox: Monitor and respond to emails in the HR department inbox, forwarding messages to the relevant HR staff as needed.
• Assist with Onboarding: Support the onboarding process for new hires by preparing paperwork, coordinating orientation schedules, and assisting with orientation sessions (for example: preparing employee badges, entering employee information into the company’s HRIS system, etc.).
• Backup Support: Aid other team members when there is a planned or unplanned absence to provide basic support in their function as needed.
• Occasional travel to the company’s warehouse or corporate office if needed.
• All other duties assigned.

Education, Skills, & Requirements

• High School Diploma or equivalent, additional certification in Office Administration or HR is a plus.
• Excellent verbal and written communication skills, including ability to effectively communicate with team members and customers.
• 1 to 2 years of experience as a clerk or equivalent.
• Proficient in speaking, reading and writing in English and Spanish.
• Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)
• Able to work under pressure and meet company expectations and provide exemplary customer service to our customers and employees.
• Highly professional and able to use good judgement and maintain a high level of confidentiality and sensitivity.
• Able to maintain an approachable and appropriate attitude when interacting with all levels of personnel in a rapidly changing environment.
• Willing to work as part of a team and complete some work independently.
• Ability to maintain regular and punctual attendance.
• Familiarity with HR sourcing techniques, talent management strategies, and project management principles.
• Excellent communication skills with the ability to interact effectively at all levels of the organization.
• Strong organizational skills with attention to detail in data collection and reporting processes.
• Ability to handle sensitive information with discretion while maintaining confidentiality.
• We invite qualified candidates who are eager to contribute to our dynamic team environment while enhancing their career in human resources to apply for this exciting opportunity as a Receptionist.

Job Type: Full-time

Pay: $19.50 per hour

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Professional development assistance
• Vision insurance

Experience:

• receptionist: 1 year (Preferred)

Language:

• Spanish (Required)

Work Location: In person

Salary : $20