Admin Assistant /Receptionist

About King Kong Production Vehicles/Setlife Rentals

King Kong Production Vehicles is a leading provider of luxury production trailers and transportation solutions for the entertainment industry. We specialize in supporting film, television, commercial, and live event productions with premium production vehicles and exceptional customer service.

Known for our responsiveness, professionalism, and high-quality fleet, we are proud to be a trusted partner to some of the industry's top productions. Our other Brand is Setlife Rentals ; we specialized in renting production rentals capable of covering your every need. From walkies to cube trucks, Passenger vans and cargo vans down to your basic base camp needs, we have you covered.

We are seeking a motivated and organized Administrative Assistant / Reception Coordinator to join our growing team.

Position Overview

This position serves as an important support role within our office operations. While reception and front-office coverage are part of the position, the primary focus is administrative support, project coordination, communication, and helping maintain efficient day-to-day operations.

The ideal candidate is professional, detail-oriented, highly organized, and comfortable managing multiple responsibilities in a fast-paced environment.

ResponsibilitiesAdministrative Support

• Assist with daily office operations and administrative tasks
• Organize, maintain, and update project files and internal records
• Support project coordination and communication between departments
• Prepare documents, spreadsheets, and reports as needed
• Perform data entry and maintain accurate records
• Assist management and team members with various administrative duties

Reception & Office Coordination

• Answer and direct incoming phone calls professionally and efficiently
• Greet clients, vendors, and visitors in a courteous and professional manner
• Handle incoming and outgoing mail, deliveries, and packages
• Maintain office supply inventory and place orders when needed
• Help maintain office organization and presentation
• Support telecommunication and office security systems

General Office Duties

• Filing, scanning, photocopying, and document management
• Coordinate schedules and assist with internal communication
• Support customer service inquiries and client communication

Qualifications

• Previous administrative assistant, office coordinator, or receptionist experience preferred
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills
• Professional demeanor and customer-service mindset
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency with Google Workspace including Gmail, Google Docs, and Google Sheets
• Ability to work independently while also collaborating with a team

Experience

• Customer service: 2 year preferred
• Administrative support or office experience preferred

If you are highly organized, dependable, and enjoy supporting a dynamic team environment, we encourage you to apply. Please submit your resume along with a brief cover letter outlining your relevant experience.