What are the responsibilities and job description for the Events Director position at King Family Vineyards?
Company Overview
Founded in 1998, King Family Vineyards is a family-owned and operated winery located in the heart of Crozet, Virginia. Set against the scenic backdrop of the Blue Ridge Mountains, the winery is known for its award-winning wines, welcoming hospitality, and picturesque setting. In addition to daily tastings and wine experiences, King Family Vineyards hosts a variety of private and public events – including weddings, corporate functions, polo matches, and community gatherings– that celebrate Virginia wine and local culture.
Our team is dedicated to providing exceptional guest experiences that reflect our values of quality, authenticity, and hospitality.
Position Overview
The Events Director is responsible for planning, coordinating, and executing private and public events at King Family Vineyards. This includes weddings, corporate gatherings, winery-hosted events, and on-site experiences. The Director ensures seamless communication, high service standards, and memorable guest experiences that uphold the King Family Vineyards brand.
Key Responsibilities
Event Planning & Coordination
- Serve as the primary point of contact for clients, planners, and vendors throughout the event process.
- Conduct site tours and consultations to secure bookings and provide detailed guidance on venue capabilities.
- Assist clients with layout planning, timelines, logistics, and policy adherence.
- Draft, issue, and manage event contracts, invoices, and related documents.
- Develop programming calendar for public events.
Event Execution
- Oversee all on-site event operations to ensure alignment with client expectations and winery standards.
- Coordinate vendors, caterers, and rental partners during setup, event hours, and breakdown.
- Provide leadership and direction to the events team; collaborate closely with tasting room and hospitality staff.
- Ensure compliance with ABC regulations, safety procedures, and winery policies.
Client Relations & Customer Service
- Deliver a consistently high level of hospitality and professionalism for all event clients.
- Maintain proactive communication throughout the planning and event process.
- Manage on-the-spot challenges with composure and creative problem-solving.
- Support post-event follow-up, client feedback, and relationship-building initiatives.
Administrative & Operational Support
- Maintain internal event calendars, booking systems, and coordination workflows.
- Track event metrics, assist with budgeting, forecasting, and financial reporting as needed.
- Contribute to continuous improvement of event processes and guest experience standards.
Qualifications
- Must be at least 21 years of age.
- Minimum 3 years of event management experience in hospitality, venue operations, or a similar environment (preferred).
- Experience supervising part-time or seasonal staff.
- Strong organizational and multitasking skills with excellent attention to detail.
- Exceptional communication and customer service skills.
- Experience with Microsoft Office Suite, TripleSeat, Calendly, Commerce7, and Google Workspace preferred.
- Ability to lift up to 40-50 lbs. and remain on your feet for extended periods.
- Availability to work evenings, weekends, and holidays based on event schedule.
Compensation & Benefits
- Competitive salary commensurate with experience.
- Medical insurance, with optional Dental and Vision coverage.
- Paid time off and holidays.
- Employee discounts on wine and merchandise.
Job Type: Full-time
Pay: $65,000.00 - $75,000.00 per year
Benefits:
- Employee discount
- Health insurance
- Paid time off
Work Location: In person
Salary : $65,000 - $75,000