What are the responsibilities and job description for the Administrator II – Contract Administrator position at King County?
This posting will create a list of qualified candidates that may be considered for selection of additional vacancies of the same position type over the next 6 months.
Position Summary
The Administrator II – Contract Administrator will lead all aspects of contract production and execution, focusing on ensuring compliance with federal, state, county, and departmental requirements. This includes managing contract reviews, technical quality assurance, and approvals for accounts receivable and payable, as well as oversee other professional contracts. Additionally, the role involves developing Requests for Proposals/Qualifications, bids, Memoranda of Understanding, and Inter-Local Agreements. The position plays a critical part in ensuring financial stewardship and compliance and contributes significantly to the smooth operation and success of Public Health's programs and initiatives.Background
The Health Sciences Division provides robust assessment and evaluation work and population health strategies to influence Public Health with a focus on community conditions through data, evidence, and emerging best practices in partnership with the community. The duties of the Health Sciences Division include working with community partners to address the root cause of health disparities and improve population health outcomes; providing the functions of assessment, epidemiology, and program evaluation; and advancing health equity in the community through strategies at the individual and environmental levels that promote protective factors and reduce risk for chronic disease, injury, and violence. Health Sciences is dedicated to improving the health and well-being of residents through innovative, evidence-based programs, and services.Public Health – Seattle & King County ("PHSKC", "Public Health", or "the department") is the Public Health Department for King County, Washington which includes 39 cities, including the City of Seattle, and unincorporated areas. Public Health is one of the largest metropolitan health departments in the United States with over 1,600 employees. With a biennial budget of nearly $1 billion, the department serves approximately 2.3 million people of King County who reside in urban, rural, shoreline, foothill, and mountain communities with distinct environments and unique public health needs. We operate primary care, dental, sexual and reproductive health, parent child health, and other health care-related services throughout King County across 40 sites and mobile clinics. King County is an international port of entry, welcoming nearly 40 million visitors annually. Over 100 languages are spoken by King County residents.
Commitment To Equity and Social Justice
Named after Dr. Martin Luther King, Jr., one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world. It is a region with increasing diversity that cherishes the traditions of many cultures.
The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all – in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.
We recognize that structural racism consists of principles and practices that cause and justify an inequitable distribution of rights, opportunities, and experiences across racial groups. Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.
To learn more, please visit: http://www.kingcounty.gov/elected/executive/equity-social-justice.aspx.
Work Schedule
The typical work week is Monday through Friday, 8:00am–5:00pm, 40 hours per week. This position is designated as hourly/non-exempt under the regulations of the Fair Labor Standards Act (FLSA), which means it is overtime-eligible. You must receive prior approval from your supervisor before working any necessary overtime hours to meet your position responsibilities.
Work Location
Chinook Building – 401 5th Avenue, Suite 1200, Seattle, WA 98104.
Remote and Onsite Work
The Health Sciences Administration and Finance team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change.
Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.
King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.
Administer and manage contracts, including reviewing scopes of work, establishing and reviewing contract exhibits and documents, setting up contracts in an online system (e.g., Agiloft), and maintaining accurate files. Conduct detailed invoice reviews, route for program staff approval, track payments, and troubleshoot payment issues. Ensure accurate data entry and act as a subject matter expert in systems such as Agiloft, iProcurement, and iExpense. Serve as a liaison between the contracts team (e.g., CPRES) and the division. Develop and maintain financial policy compliance tracking tools, monitoring systems, and reporting procedures. Provide technical assistance and support to contractors, ensuring timely and accurate invoicing, and financial tracking. Assist with project procurement, gift card procurement and tracking, and general administrative duties. Innovate and improve administrative processes to enhance financial stewardship and direct service delivery. Coordinate with accounts payable and contracts unit as necessary. Perform other duties as assigned.
- A minimum of 18 months of experience in contract administration, including contract management, compliance, monitoring, and reporting.
- Proficiency in Microsoft Excel at an intermediate level.
- Experience with online procurement and financial management systems.
- Knowledge of generally accepted accounting principles (GAAP).
- Strong communication skills, both written and verbal.
- Ability to define, visualize, measure, control, report, and improve processes to meet customer requirements.
- Proven ability to establish productive relationships with internal colleagues and external clients.
- Knowledge of contracting and finance, including system workflow and technical knowledge of contract management applications like Agiloft/Zoom grants.
- Advanced knowledge of grants management, accounting, audit, and public sector budgeting.
- Experience with Oracle-based financial and reporting systems and electronic contract administration systems.
- At least two (2) years of experience in managing the fiscal and contractual aspects of federal or state grants/contracts.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact the recruiter listed on this job announcement.
Who May Apply
We welcome applications from all qualified applicants. We value diversity, diverse perspectives, life experience, and encourage people of all backgrounds to apply.
Application Process
The following items are required to be considered for this vacancy:
- NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
- Supplemental Questions (The responses to the supplemental questions should be thorough and complete and will be used in the screening process)
- Resume (Your resume should be thorough and complete and will be used in the screening process)
(Please note: Cover letters, resumes, and additional attachments will not be reviewed as part of the evaluation process if not outlined as a required application material as outlined above).
Your application may be rejected as incomplete if you do not include the relevant information in your application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
Contact
If you have questions or would like more information about the application process, please contact Falisha Forgash, HR Analyst at fforgash@kingcounty.gov.
Union Membership
This position is not represented by a labor union.
Necessary Special Requirements
- The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
- The selected candidate must be able to provide proof of Basic Life Support (BLS)/CPR. (if applicable)
- The selected candidate must be able to pass a thorough background investigation and Pre-employment Physical, but findings may not necessarily disqualify an applicant for employment. (if applicable)
- For more information on our selection process, please refer to www.kingcounty.gov/depts/health/jobs/hiring. For tips on interviewing, please visit https://www.kingcounty.gov/~/media/audience/employees/learning-and-development/Interview_Tips.ashx?la=en.
- Employees are required to protect the privacy and security of protected health information as defined in State and Federal Law.
- Public Health – Seattle & King County relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
- Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
- Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all Public Health – Seattle & King County positions.
- When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
- If you need a disability accommodation in the application or testing process, please call the contact number listed on the job announcement.
Forbes recently named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.
Guided by our "True North", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ , people living with disabilities, and veterans.
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
Salary : $43 - $55