Executive Assistant/Bookkeeper

King Architectural Concrete & Construction LLC

This position would only require 2-3 days a month, and maybe a few extra days at year end.

Job Duties:

· Sort incoming bills

· Pay vendors/bills bi-weekly to ensure timely payments and avoidance of late fees/charges

· Record/deposit incoming accounts receivable payments.

· Enter checks from KAC floating checkbook.

· Set up/ensure proper reporting of all new employees, execute bi-weekly payroll, and payroll duties. Ensure new employee paperwork packets appropriately completed.

· Collect time sheet information from employees to perform payroll, respond to/answer inquiries form employees regarding payroll, vacation time, overtime, and other questions.

· Ensure timely 941 tax deposits, W-6 tax deposits, and any other required payroll tax deposits.

· Prepare and file quarterly payroll taxes, both online and mailed, including 4th quarter payroll taxes, subsequent W-2/1099 creation/distribution, SSI reporting, and year-end reconciling payroll taxes.

· Reconcile checking account, loan account and credit card accounts for account accuracy and corporation tax preparation.

· Communicate with tax prepare to answer all questions for the purposes of Tax preparation, provide tax prepare with Accountant’s copy for tax preparation after all accounts have been reconciled, input all Accountant’s copy changes.

· File all required business registrations/payments, including UCR, WI Dept. of Financial Institutions, and proof of Continuing education for Contractor’s License. Provide copies of any required documents to each fleet vehicle.

· Perform as contact person for vendors, tax agencies, insurance agents, and all other inquiries regarding business accounts, insurance requirements, reporting requirements, and tax payments.

· Prepare and file all workman’s compensation Audits

· Provide conflict resolution to disgruntled customers through email/meetings/ phone, draft contact amendments, and collect outstanding payments.

· Purchase needed office supplies, including ordering business laser checks through bank.

· Ensure proper installation/updated subscriptions to Quick Books and other programs used.

· Run all required errands for banking, mailing, or other needed items.

Qualifications:

· Proficient in QuickBooks, Windows, MS Word/Excel

· Experience using wireless printers, scanners, and troubleshooting modem problems.

· Experience in preparing and filing payroll tax reports and year end reporting

· Experience in My Tax Account, WI UI online, and other required online reporting sites.

· Experience with workman’s Compensation audits, new employee reporting, and required business fillings.

· Experience in data entry, AR, AP, and reconciling business/ credit accounts.

· High level of professionalism and experience interacting with all vendors, clients, and other business contacts.

· Excellent written and verbal communication skills.

· Ability to perform job duties with Accuracy, discretion, and a high level of competency with emphasis on protection financial information (both online and hard copy).

· High level of self- discipline and focus working in an un-monitored work environment.

· Reliable transportation with proof of insurance, ability and willingness to use personal vehicle for business errands.

Job Type: Part-time

Pay: $25.00 - $50.00 per hour

Expected hours: No less than 2 per week

Work Location: In person

Salary : $25 - $50