Front Office Assistant

COMPANY OVERVIEW

Founded in 2010, Los Angeles-based Kinetic Content creates and produces content for the global market. Led by founder and CEO Chris Coelen, Kinetic Content produces top-rated series for multiple platforms, including global smash hits Love Is Blind, The Ultimatum, and Perfect Match (all earning Netflix’s number one ranking in territories around the world), Married At First Sight, (Peacock’s newest #1 series), and Claim to Fame (ABC/Hulu’s summer standout). In 2022, Kinetic was acquired by Peter Chernin’s The North Road Company.

POSITION OVERVIEW

We’re seeking a proactive, friendly, and detailed oriented operations assistant, to help ensure the smooth daily functioning of our office. This person will be the first face guest, the hub of communication, and a vital support to our staff and operations team. The ideal candidate thrives in a fast-paced environment, takes initiative, and enjoys, creating an organized and welcoming space for others.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Office Management: Open and close the office daily, oversee general organization, and ensure a tidy workspace.

Guest & Communication Support: Greet guests with warmth and professionalism, manage phone calls, and promptly relay messages.

Mail & Deliveries: Handle incoming/outgoing mail and coordinate package shipments (USPS, FedEx, UPS).

Internal Coordination: Monitor and forward emails, faxes, and office-wide communications.

Office Logistics:

• Maintain and update organizational distribution lists.
• Manage parking permits, keycards, and visitor validation.
• Oversee all office space reservations.
• Maintain office supplies and weekly craft services.
• Update office signage and create flyers (e.g., for holidays).
• Assist with company event planning and coordination.
• Working alongside Post Department to coordinate Equipment Pickups and Drop Offs.

Vendor & Facilities Management: Liaise with building staff and external vendors for maintenance, parking, and dock requests.

Administrative Support:

• Submit monthly Concur reports on behalf of senior staff.
• Assist with in-office events and meetings.
• Supervise Production Assistants and delegate tasks as needed.

PROFESSIONAL QUALIFICATIONS

• 2 years in an administrative, office coordination, or operations support role
• Exceptionally organized with strong attention to detail
• Friendly, approachable, and professional demeanor
• Ability to work independently, prioritize tasks, and problem-solve in a fast-paced environment
• Experience in a production, creative, or high-energy office setting is a plus
• Strong verbal and written communication skills
• Proficiency in Microsoft Office, Google Suite, Canva and Zoom

WHAT WE OFFER

• Employer-paid medical benefits for employee, spouse, and dependents
• PTO
• Paid parental leaves

EQUAL OPPORTUNITY & PAY TRANSPARENCY:

We believe great ideas come from diverse perspectives, and we’re proud to be an Equal Opportunity Employer. Everyone is welcome here, no matter your background, identity, or life experience. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status.

Compensation for this role depends on a mix of factors, including your experience, skills, and the unique value you bring to the team. The listed range reflects our good-faith estimate of what we expect to pay for this role.