Project Manager

JOB DESCRIPTION

Job Title: Project Manager

Department: Operations

Reports to: President

Last Updated: 04/2024

Status & Salary: Exempt, Salaried; based on related experience and skills and bonus based on individual and company performance.

Job Summary: The Project Manager oversees all project contracts and must have the ability to manage multiple contracts in various business units from start to finish. They are responsible for managing budgets, controlling estimated costs, proposal development and issuance, manage subcontractors and issue subcontracts, billing payable / receivable verification, and maintaining a safe work environment, ensuring project profitability, and building and managing relationships with customers.

Major Duties and Responsibilities

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position’s role within the business unit.

- Supervise and direct overall project activities including planning, coordinating, and meeting critical project milestones.

- Ability to effectively resolve problems that may arise.

- Supervise, lead, and support a small team including a Project Engineer and/or Assistant Project Manager. Provide technical direction and professional support to team, as well as ongoing, timely, and constructive feedback. Consults with the President and HR as needed concerning complex or escalated personnel matters.

- Work alongside the safety department to ensure a zero-accident work environment.

- Ensure all project-specific documents are organized and updated.

- Review turnover documents from the estimating team and oversee the development of a turnover binder for the Construction Manager.

- Review and provide feedback on construction submittals prepared by Project Engineers and Assistant Project Managers; complete and forward finalized submittal to clients.

- Manage multiple subcontractors and facilitate seamless communication and collaboration with our trade partners.

- Maintain submittals after turnover, documents (drawing) logs, and project tracking mechanisms.

- Review and complete specification compliance based on the approved submittal.

- Review project schedules and provide feedback to Project Engineer or Assistant Project Manager concerning necessary changes.

- Regular site checks and reporting, manage the project quality control plan, communicate specific systems and materials best suited for the project, and ensure scope work is being completed.

- Represent the company in meetings with clients, subcontractors, and important project stakeholders.

- Lead and effectively communicate the company’s portion of scope.

- Effectively manage client relationships and client satisfaction.

- Collaborate with and technically assist field personnel assigned to project.

- Follow up and follow through on time sensitive tasks and ensure all deadlines are met.

- Price, submit, negotiate, and follow through on change orders in a timely manner and update the change order log.

- Review and oversee the submission of After-Action Review (AAR) documents.

- Provide clear communication and data concerning why the company is winning or losing on a project at time of completion.

- Manage all project billing; ensuring projects are cash flow positive within 90 days of start.

- Evaluate and manage project risk.

- Manage inventory of company assets assigned to projects.

- Negotiate and coordinate with external vendors.

- Collaborate with Construction Managers/Superintendents regarding project labor needs and production.

- Maintain ongoing communication with the President regarding the progress of projects by preparing and regularly updating project progress reports.

- Lead internal Project Manager meetings.

- Learn and develop working knowledge of additional business entities with the intent of managing multiple businesses on a single job sites.

- Create and support a Team environment within the project management team.

Minimum Qualifications:

- Associate degree with 5 years of progressively responsible experience in construction;

- Bachelor’s degree in Construction Management, Engineering, or another related field with 3 years progressively responsible construction experience; or

- Any similar combination of education and experience as listed above.

- 2 work experience managing project budgets.

- Demonstrated ability to effectively manage multiple projects at one time.

- Knowledge of construction technology, scheduling, equipment and methods.

- Proficient in reading blueprints and mechanical drawings.

- Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues.

- Excellent interpersonal, and verbal and written communication skills.

- Ability to identify and meet customers’ expectations and requirements.

- Strong leadership, delegation, and negotiation skills.

- Exceptional organizational skills and attention to detail with a focus on error prevention.

- Demonstrated ability to proactively identify and resolve complex issues.

- Exceptional time management skills.

- Ability to identify and meet customers’ expectations and requirements.

- Must be a proactive self-starter, problem solver, and effective team player.

- Excellent knowledge of rules and regulations as well as quality standards and human resources.

- Ability to understand and follow standard operating policies and procedures.

- Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)

- Ability to use Bluebeam and/ or On-screen Takeoff.

- Ability to prioritize and manage multiple tasks, changing priorities as necessary.

- Ability to work under time pressure and adapt to changing requirements in a positive and constructive manner.

Preferred Qualifications:

- PMP or an equivalent certification.

Physical Requirements include but are not limited to the following:

- Prolonged periods sitting at a desk and working on a computer.

- Able to walk, sit, stand, bend, kneel, stretch, squat and climb.

- Able to travel to jobsites, meetings, office locations, and other destinations as needed.

- Able to wear required personal protective equipment.

- Able to work with specialized construction equipment, tools, and materials.

- Able to see, talk and hear in person, via phone and/or through online/video.

- Able to use hands and fingers in a manner that allows for use of a keyboard and phone.

- Able to lift & carry items up to 15 lbs.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• Monday to Friday

Ability to Relocate:

• Richmond, VA: Relocate before starting work (Required)

Work Location: In person