Accounts Receivable Specialist I

Futures start here. Where first steps, new friendships, and confident learners are born. At KinderCare Learning Companies, the first and only early childhood education provider recognized with the Gallup Exceptional Workplace Award, we offer a variety of early education and child care options for families. Whether it’s KinderCare Learning Centers, Champions, or Crème de la Crème, we build confidence for kids, families, and the future we share. And we want you to join us in shaping it—in neighborhoods, at work, and in schools nationwide.

At KinderCare Learning Companies, you’ll use your skills and expertise to support the work (and fun) that happens in our sites and centers every day. From marketers and strategists to financial analysts and data engineers, and so much more, we’re all passionate about crafting a world where children, families, and organizations can thrive.

The Subsidy Accounts Receivable (AR) position is responsible for expediting the agency payment process within the childcare assistance program. This role supports all activities related to Subsidy Accounts Receivable, ensuring accurate, timely processing and strong coordination with internal teams and external agencies.

Essential Functions:

• Input agency deposit data into the center management system accurately and timely.
• Communicate with Centers and Coordinators when agency payments are ready for allocation.
• Create, maintain, and reconcile master deposit logs.
• Research agency payments and resolve discrepancies as needed.
• Maintain a 48-hour turnaround time for entering agency payments into the center management system.
• File and maintain all required documentation in accordance with company and Subsidy policies.
• Perform other related duties as assigned.

Non-Essential Functions:

• Work within established company policies and procedures, as well as Subsidy policies and procedures.
• Collaborate effectively with staff members, other departments, and state agency representatives while maintaining a customer service focus.

Adaptability Requirements:

This position requires a moderate level of adaptability. The incumbent will encounter a variety of issues on a daily basis and is expected to respond appropriately, exercising sound judgment and problem-solving skills.

Education and Experience:

• High school diploma or equivalent required.
• Experience in a regulated industry (e.g., banking, healthcare, or accounts receivable) preferred.
• Two (2) years of accounts receivable experience preferred.
• Proficiency in Microsoft Excel required.

Knowledge, Skills, and Abilities:

• Strong verbal and written communication skills.
• Proficiency in general office software, including Microsoft Word, Excel, and email applications.
• Strong organizational and time-management skills.
• Demonstrated customer service orientation.
• High attention to detail with strong accuracy.
• Ability to work independently, demonstrating initiative, resourcefulness, and problem-solving skills.
• Proven ability to adapt and perform effectively in a fast-paced environment.
• Demonstrated basic accounting knowledge.

• Breathe easy with medical, dental, and vision benefits for your family (and pets, too!).
• Feel supported in your mental health and personal growth with employee assistance programs.
• Feel great and thrive with access to health and wellness programs, paid time off and discounts for work necessities, such as cell phones.
• … and much more.

We operate research-backed, accredited, and customizable programs in more than 2,000 sites and centers across 40 states and the District of Columbia. As we expand, we’re matching the needs of more and more families, dynamic work environments, and diverse communities from coast to coast. Because we believe every family deserves access to high-quality child care, no matter who they are or where they live. Every day, you’ll help bring this mission to life by building community and delivering exceptional experiences. And if you’re anything like us, you’ll come for the work, and stay for the people.

KinderCare Learning Companies is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, marital status, military or veteran status, gender identity or expression, or any other basis protected by local, state, or federal law.