What are the responsibilities and job description for the Senior Administrative Assistant position at Kinaxis Inc.?
About Kinaxis
In 1984, we started out as a team of three engineers. Today, we have grown to become a global organization with over 2000 employees around the world, 6 global office and a best-in-class HQ in Ottawa, Canada. As winners of several Top Employer awards globally, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.
Kinaxis is a global leader in modern supply chain orchestration, powering complex global supply chains, and supporting the people who manage them. Our powerful, AI infused platform provides full transparency and visibility across end-to-end supply chains, enabling our customers to make faster, better decisions. We are trusted by renowned global brands to provide the agility and predictability needed to navigate today’s volatility and disruption. With more than 40,000 users in over 100 countries, we are expanding our team as we continue to innovate and revolutionize how we support our customers.
Location
About the team
The Senior Administrative Assistant provides advanced administrative support to senior leaders or complex teams. This role operates with a high degree of independence and judgment, managing competing priorities, coordinating across functions, and supporting sensitive or high-visibility activities.
This role is often viewed as a trusted partner within a business unit, contributing to team effectiveness, improving administrative processes, and supporting less experienced administrative staff.
What you will do
- Manage complex and frequently changing calendars, meeting schedules, and competing priorities
- Coordinate meetings, materials, and follow-ups across multiple stakeholders or functions
- Coordinate travel and events with multiple stakeholders
- Support cross-functional coordination and communication; act as a key point of contact within the team or function
- Handle confidential and sensitive information with discretion
- Anticipate administrative risks, conflicts, or gaps and recommend practical solutions to keep work moving
- Own recurring administrative processes and identify improvements
- Share administrative knowledge, templates, and best practices to support consistency across the team or function
- Provide guidance and support to junior administrative staff
What we are looking for
- College diploma, or a combination of high school and a specialized accredited program (or equivalent combination of education and experience)
- Typically requires 6 years of related experience
- Strong judgment and ability to manage ambiguity
- Excellent organizational and prioritization skills
- Experience supporting senior leaders or complex teams
- Strong stakeholder management and communication skills
- Advanced proficiency in administrative tools and systems
Work with Fortune 500 Brands: Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G, ExxonMobil, Cisco and more.
Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact.
People matter at Kinaxis and here are some of the perks and benefits we offer, which may vary by location and employee:
- Flexible vacation and Kinaxis Days (company-wide days off)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs, training, and career development
- Recognition programs and referral rewards
- Hackathons
For more information, visit the Kinaxis website at www.kinaxis.com or the company’s blog at http://blog.kinaxis.com.
Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. If you require an accommodation, please reach out to us at recruitmentprograms@kinaxis.com. This contact information is for accessibility requests only and cannot be used to inquire about the status of applications.
Kinaxis is committed to ensuring a fair and transparent recruitment process. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role. After the initial screening, all subsequent decisions regarding your application, including final selection, are made by our human recruitment team. AI does not make any final hiring decisions.