Compliance Specialist

Job Title: Compliance Specialist

Department: Quality

FLSA Class: Exempt

Pay Type: Salaried

Job Summary:  The Compliance Specialist supports the organization’s compliance and quality management activities by maintaining accurate records, assisting with internal and external audits, monitoring compliance requirements, conducting inspections and reviews, and supporting corrective and preventive actions. This position works closely with Operations, Quality, Engineering, and other departments to ensure processes, documentation, and activities remain aligned with applicable regulatory requirements, company standards, and customer expectations.

Essential Job Functions:

• Responsible for identifying potential compliance issues, documenting findings, supporting timely resolution, and helping promote a culture of accountability, continuous improvement, and regulatory compliance.
• Assist with the development, implementation, and maintenance of compliance programs and procedures.
• Conduct routine compliance inspections, reviews, and assessments to verify adherence to applicable requirements.
• Support internal, customer, and third-party audits by preparing documentation, gathering records, and coordinating requested information. 
• Maintain accurate and organized compliance records, reports, certificates, permits, and other required documentation.
• Assist with tracking regulatory requirements and changes that may impact company operations. 
• Identify potential compliance gaps and communicate findings to appropriate personnel. 
• Support the corrective and preventive action (CAPA) process, including documenting issues, tracking action items, and verifying completion. 
• Assist in investigating nonconformances, compliance issues, and process deviations. 
• Monitor corrective actions to ensure they are completed within established timelines. 
• Perform data collection and analysis to identify trends, recurring issues, and opportunities for improvement.
• Assist with preparation of compliance reports, dashboards, metrics, and management reviews. 
• Maintain compliance-related databases, tracking systems, and electronic documentation. 
• Support training and communication activities related to regulatory and company requirements. 
• Work cross-functionally with employees and leadership to resolve compliance issues and improve processes. 
• Ensure controlled documents and records are maintained in accordance with company requirements. 
• Participate in continuous improvement initiatives designed to improve compliance, quality, efficiency, and risk reduction. 
• Perform other duties and responsibilities as assigned. 

Qualifications:

• 1–3 years of experience in compliance, quality, manufacturing, auditing, regulatory affairs, or a related field preferred. 
• Associate degree, technical certification, or relevant college coursework preferred. 
• Strong attention to detail and organizational skills. 
• Ability to interpret and follow written procedures, standards, regulations, and work instructions. 
• Strong written and verbal communication skills. 
• Proficiency with Microsoft Office applications, particularly Excel and Word. 
• Ability to maintain accurate and confidential records. 
• Ability to work independently while effectively collaborating with cross-functional teams. 
• Ability to identify problems, investigate issues, and follow established processes for resolution. 
• Must have valid driver’s license and clean MVR.
• Must pass background check and drug screen.

Core Competencies:

• Ensures Accountability - Holding self and others accountable to meet commitments.
• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.
• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.
• Demonstrates Self Awareness - Using a combination of feedback and reflection to gain insight into personal strengths and weaknesses.