Property Coordinator

Opportunity Requirements

• Must be self-motivator, possess excellent phone etiquette, must convey a highly professional manner, and must be highly
• Solid understanding of office procedures; typing skills 60 ; excellent spelling and grammar; and highly computer literate with Word and
• Good math skills are
• Minimum of 3 years working in a professional office
• Minimum 1 year working in a commercial real estate
• Accounting experience
  
  

Summary Of Responsibilities

An essential function of this position is regular and predictable attendance. The core responsibilities of this position include, but are not limited to the following:

General Administration

• Assist Asset Management Team in coordinating office
• Provide front desk and telephone coverage as
• Maintain project, vendor, and tenant
• Assist with ensuring all tenant contacts (legal, billing, premises, emergency) are updated.
  
  

Accounting Requests

Payables:

Process weekly vendor

Assist Asset Management Team with follow up on any outstanding invoices or incorrect billings and resolve discrepancies in a timely

Receivables:

• Run current aging reports on the 5th, 10th, and 15th of each Assist withcontacting tenants via phone, email and letter for outstanding receivables. Work with Property Manager to provide Portfolio Manager with status updates.
• Create and maintain receivables contact
• Assist asset management team in preparing and tracking tenant utilities, after-hours lighting, HVAC and tenant direct services
• Assist asset management team in preparing and sending out monthly rent
• Assist asset management team with end of year CAM Reconciliation letters and annual tenant CAM estimate letters.
  
  

Reporting

• Assist Asset Management Team with compilation of information/data for annual budget preparation, as needed.
• Assist Asset Management Team with Monthly Variance
• Assist Asset Management Team with the preparation and submittal of Lease Change Notices as needed.
• Assist with the review of Lease Abstracts from Accounting for Property Manager
  
  

Budgets

• Assist Asset Management Team with checking with contracted vendors to verify
• Assist Asset Management Team in gathering proposals for the
  
  

Insurance Compliance

• Assist Asset Management Team in obtaining timely renewal of submittal of insurance binders for tenants and vendors.
• Assist Asset Management Team in preparing incident report forms for submittal to Risk
  
  

Property Management

• Assist Asset Management Team in following up with vendors to confirm timely completion of
  
  

Tenant Relations

• Assist Asset Management Team in coordinating all tenant and property
• Assist Asset Management Team in coordinating the Online Fire Life Safety training program with the tenants.
• Assist Asset Management Team in coordinating signage program, including directory boards, tenant suite signs, floor directory signs, monument signs, evacuation and restroom signs,
• Assist the Assistant Property Manager with the preparation and distribution of tenant memos and
• Assist in the preparation of move-in packages and assist in coordination of tenant move-ins/outs.
• Assist in implementation and compliance of tenant lease obligations.
• Assist in preparing Tenant Manuals and Emergency procedures.
• Assist in educating tenants on each project’s recycling program.
• Assist Asset Management Team in resolving miscellaneous Tenant issues.
  
  

Vendor Relations

• Assist Asset Management Team with monthly walk troughs and follow-up
• Liaison with engineering team to complete tenant work order in a timely
• Assist Asset Management Team with collection of bids for projects, and / or maintenance and
• Maintain vendor contracts, purchase order documents and vendor files as needed
• Other duties as assigned
  
  

What We Offer

At Kilroy, base pay is one part of our total compensation package and is determined within a range. This provides the opportunity to progress as you grow and develop within the role. The base pay range for this role is between $28.85 and $34.25 and your base pay will depend on your skills, experience and training, knowledge, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. This role is eligible for an annual discretionary bonus as well.

Our comprehensive group health benefits program is built around your total health and provides employees and their families with care and coverage designed to help you thrive. Our health and wellness program offerings include medical, dental, vision, with FSA, HSA options, Group Life & Disability, LTD coverage and much more. Ancillary programs include a retirement savings plan with a competitive employer match, employee support programs like our parental leave coaching program, wellness, and commuter benefits, just to name a few. We invite you to visit our website at www.kilroyrealty.com to learn more.