Administrative Assistant

Title: Administrative Assistant
Location: Aliso Viejo, CA
Status: Part Time
Salary: $18.00 - $20.00/hour

Position Summary:

Midnight Sun Federal Construction is seeking an Administrative Assistant in Aliso Viejo, California. This part-time position supports the establishment and operation of a newly created office and provides a blend of administrative, marketing, and business development assistance. The role will maintain reliable on-site presence to support daily office functions and work closely with leadership and internal stakeholders to assist with a variety of office and business tasks.

Duties/Responsibilities:

• Provide daily administrative support for the office, including filing, document organization, data entry, and basic recordkeeping.
• Assist with business development research by receiving data points, conducting data mining, and identifying potential opportunities.
• Support marketing tasks such as preparing or updating capability statements, project descriptions, and similar materials.
• Draft, proofread, and format documents, ensuring accuracy and consistency in content and branding.
• Organize and maintain digital and physical files to ensure easy retrieval and improved workflow efficiency.
• Assist in preparing simple graphics or layouts for marketing collateral using basic computer tools.
• Convert minimal project information (e.g., short descriptions and photos) into clear, professional content.
• Support leadership with scheduling, communications, and general office coordination.
• Provide customer service and professional communication when interacting with internal teams or external contacts.
• Maintain office supplies and support basic facility organization needs.
• Uphold confidentiality of corporate information.
• Ensure on-site presence during designated hours to meet bona fide office requirements.
• Other duties as needed to ensure project success.

Minimum Requirements:

• High school diploma or equivalent.
• 0-1 year of administrative, marketing, or business development experience.
• Experience with basic office tasks, customer service, or entry-level business support considered a plus.
• Strong organizational skills with the ability to manage multiple tasks and maintain orderly files and documents.
• Computer literacy, including proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Ability to learn and use standard marketing templates or software tools.
• Strong written communication skills and the ability to convert minimal information into polished, readable content.
• Ability to follow direction, work independently, and maintain a proactive, motivated approach.
• Ability to conduct research and interpret data points for business development purposes.
• Professionalism in interactions, verbal communication, and task execution.

Work Environment:

Work is performed in an office environment.

Physical Demands:

• Ability to sit, stand, and work at a computer.
• Ability to lift up to 20 lbs. occasionally.
• Normal vision, hearing, communication skills required for office tasks.

Benefits:

Part time employees are eligible to participate in the company 401k and receive access to the Employee Assistance Program (EAP), Employee Discount Program, and more!

Apply online at our website: https://kikiktagruk.applicantpool.com/.

Disclaimer:

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check. The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.

Salary : $18 - $20