What are the responsibilities and job description for the Senior Contract Specialist position at KIHOMAC?
Expertise and Functions
- Serve as the Senior Program Manager's principal integration lead for Purchasing, Data Management, and Property Management, providing cross-functional leadership to matrixed teams, driving enterprise-wide coordination, managing interdependencies, mitigating program risks, and ensuring compliance with contractual, schedule, and performance requirements
- Work independently and with others in different geographical locations across multiple disciplines as this position may be filled nationwide
- Conduct research independently in contracting and other related functional areas, and approach conflicts as a problem solver
- Adapt to new and changing policies and processes
- Assist with contract close-out activities to include coordination with KIHOMAC accounting, DCMA, DCAA, PCO
- Carry out contract management functions to include awards, modifications, funds and expenditure tracking, and reporting
- Carry out subcontract functions to include awards, modifications, flow down clauses, purchase request and purchase order support
- Negotiate with vendors/contractors and customers when needed to reach favorable terms
- Recommend and prepare awards and contract documents
- Ensure approvals and signatures are obtained; manage internal review processes (finance, executive)
- Maintain contract files and documentation, ensuring they are complete, accurate, and auditable
- Assist with Government business systems audits and self-assessments, reporting as required
- Execute tasks with integrity, ethics, good judgement
- Other duties as assigned
- Bachelor’s degree in business, Public Administration, Contract Management, Legal Studies, Finance, or related field required
Experience:
- 5 years of experience required, to include previous experience in contract administration, procurement, or government contracting
- Experience working with specific government agencies or contract types (e.g. fixed-price, cost‐reimbursement, time & materials, IDIQ etc.)
- Experience with audits, compliance reviews, subcontract management
- Experience in logistics, supply chain, purchasing are a plus
- Strong interpersonal skills to include negotiating, analytical, and problem-solving with coworkers and company partners
- Excellent written and verbal communication; ability to draft, interpret, and negotiate contract language
- Attention to detail: strong document review and record-keeping
- Ability to manage multiple contracts / tasks simultaneously
- Excellent organizational and time management skills and ability to work under pressure in a fast-paced environment
- Proficiency in MS Office (Word, Excel, PowerPoint, SharePoint, Teams) and contract management tools/software
Security:
- Must be a US citizen
- Ability to obtain a security clearance required
Physical Requirements:
- Able to occasionally reach with hands and arms
- Prolonged periods of computer screen use, while sitting or standing at a desk
- Adhere to safety protocols when in work areas requiring use of PPE (e.g. eyewear, gloves, masks, hearing protection, steel toed shoes, etc.)
- Able to safely lift and carry up to 20 pounds at a time
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Wellness Resources