What are the responsibilities and job description for the Administrative Assistant - Kiewit Power Engineering position at kiewit.valhalla.stage?
Requisition ID: 180825
Job Level: Mid Level
Home District/Group: Kiewit Power Engineering
Department: Administration
Market: Power
Employment Type: Full Time
Position Overview
The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.
District Overview
Kiewit's Power Engineering Group brings various project types to life across North America, including gas-fired generation, power delivery, environmental retrofits, renewables and new technology, and water/wastewater. Our staff leads the power markets engineering process and collaborates with Kiewit's construction teams to focus on safe, cost-effective and innovative designs that achieve client expectations and further Kiewit's legacy of excellence.
Location
This position requires working on‑site full‑time in our Lenexa, KS office.
Responsibilities
- Edit and format communications, presentations, proposals and reports
- Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
- Assist with travel itineraries and arrangements
- Process expense reports, invoices and orders
- Serve as a back-up to other office administrative staff
- Perform other administrative duties as required or assigned
Qualifications
- Associate or Bachelor’s degree preferred; equivalent experience considered
- At least one year of experience as administrative assistant
- At least one year of meeting and event planning experience
Preferred Qualifications:
- Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
- Be highly organized with exceptional time management skills
- Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
- Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars
- Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes
#LI-SM1
Other Requirements:
- Regular, reliable attendance
- Work productively and meet deadlines timely
- Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
- Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
- Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
- May work at various different locations and conditions may vary.
We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.
Equal Opportunity Employer, including disability and protected veteran status.