Office Coordinator - Kiewit Power Constructors

Position Overview

As an Executive Assistant you will perform a variety of administrative tasks and will report to our SVP of Operations. We are looking for someone that can manage schedules, process expenses, organize meetings and has experience with the Microsoft Office suite. Previous experience supporting as an Executive Assistant is highly desired. You will work with a variety of individuals in our district office and enjoy a fast-paced environment.

District Overview

Kiewit Power Constructors (KPC) provides direct-hire construction services for Power Generation utilizing a union craft force. Kiewit Power Constructors builds major EPC power plant and solar projects throughout North America.

Location

This position is based out of our Lenexa, KS office, and is an onsite position.

Responsibilities

• Coordinate schedules, travel arrangements and enter and process expenses.
• Greet visitors, organize and arrange meetings, schedule conference rooms and set up catered meals.
• Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
• Assist with presentation preparation.
• Prepare outgoing mail and correspondence, including e-mails.
• Order and maintain supplies, arrange for equipment maintenance as needed.
• Maintain a working knowledge of current software package and new technologies to improve operations; submit recommendations for improvement.
• Provide logistical support to Kiewit Sponsored events (hosting requirements, secure meeting location, hotel contracts, marketing materials, arrange for catering, and purchase prizes).
• Provide office support including meeting minutes, reception coverage, coordination of team building events.
• Support with the development of presentation materials.
• Perform other duties as assigned.
• Working hours are 8:00 AM-5:00 PM and OT as needed.

Qualifications

• 5 years' applicable executive-level support experience, preferably in one of the following fields: engineering or construction
• High school diploma or general education degree (GED) minimum
• Proficient in Microsoft Office products including Word, Excel, PowerPoint, and Excel. SharePoint and Acrobat knowledge is a plus.
• The ideal candidate has 2 years of experience managing expenses and travel in SAP Concur.
• Must be positive and proactive, with the ability to maintain strict confidentiality.
• Experience planning meetings in a fast-paced environment.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Demonstrated commitment to ethics and integrity.
• Strong interpersonal, written, and verbal communication skills.
• Team player with the ability to work independently to meet deadlines, goals and objectives.
• Strong organization, time management, and attention to detail.