Business Office Manager

Searching for a Business Office Manager for Kiesland Development Services,

a commercial construction company, based in Sharonville, Ohio.

The Business Office Manager at KDS oversees the administrative and operational functions of the office to ensure a smooth, organized, and productive work environment. They act as a central point of contact for office & field staff, and management, handling a wide range of tasks from basic administrative duties to KDS accounting and personnel management (HR)

Core responsibilities

·        CFO: Chief Financial Officer for growing business. All accounting, all financial form preparation to submit to KDS accounting firm for taxes, payroll, 401k management, Employee benefits, HR

·        Administrative and operational oversight: Office manager will organize and coordinate office procedures and daily operations, including managing schedules, developing filing systems, and ensuring the office's overall condition is maintained.

·        Budget management: They manage the office budget, track expenditures, oversee & invoice monthly client draws, handle all accounts receivable and manage accounts payable with an administrative assistant.

·        Supply and equipment management: Work with IT company to maintain company employees’ email and hardware in office and in field, purchase/ update/supply IT equipment as needed, manage employee phones, iPads, computers, etc.

·         Human resources support: Supervises HR functions, such as onboarding new employees, organizing employee records, assist in recruitment and helping to update office policies, such as employee handbook.

·        Interdepartmental coordination: act as a liaison between departments to address staff queries, safety, and resolve issues related to office services.

·        Marketing & Event planning: Often tasked with planning in-house or off-site events, including company meetings, conferences, and celebration with administrative assistance. Marketing assistance as projects commence.

·        Visitor and guest reception: provide general support for visitors, ensuring a professional and welcoming front office environment. 

Essential skills and qualification

·        Organizational skills: The ability to multitask, prioritize tasks, and manage multiple projects at once is critical for our office manager's success.

·        Communication skills: Strong written and verbal communication skills are necessary for interacting with staff, executives, clients, and vendors.

·        Technology proficiency: A high degree of computer literacy is essential, including proficiency in productivity software including Sage 50 accounting software, Microsoft Office Suite (Excel, Word, Outlook), Payroll company software, Procore and phone management and liaison with IT company.

·        Understand payroll software, with entries specific to local taxes, as well as maintaining benefits & 401k entries.

·        Leadership and problem-solving: lead and motivate staff, delegate tasks, and solve unexpected problems that arise.

·        Adaptability: The ability to adapt to a variety of day-to-day duties and improvise when faced with unexpected challenges is a key quality for our office manager.

·        Attention to detail: A strong focus on detail is necessary to maintain accurate records, manage budgets, and ensure transparency and high standards.

·        Understand and produce Construction documents (G702/703,), Lien waivers, read/create contracts, handle Notice of commencement for jobs, maintain accurate records, and liaison with legal when needed. Job costing is a necessary experience as well as some knowledge of construction insurance.

·        Handle audits, specifically at yearly insurance renewal, and for specific software requests.

Key Qualifications

·        Education: Bachelor's in Accounting/Finance preferred; CPA license highly desirable or a strong accounting background.

·        Experience: Several years in commercial construction office management, with supervisory experience.

·        Accounting Skills: In-depth knowledge of GAAP, accounting principles, financial reporting, and experience with local taxes.

·        Kiesland Benefits include: 

Employee Health Insurance & Ancillary Services available

KDS participates in 401k benefits with 6% match

Paid time off: 10 accrued Vacation days/ 5 days PTO / 7 paid Holidays

This is a full time salaried position. Regular office hours: 8am-5pm, M-F

Starting pay: Negotiable

If interested please respond in confidence to Kiesland Development Services.

www.kiesland.com