What are the responsibilities and job description for the Clinical Administrative Assistant position at Kidspeace Childrens Hospital - Kidspeace Orchard Hills Campus?
Join the KidsPeace Team!
KidsPeace is seeking a highly organized, detail-oriented Clinical Administrative Assistant to provide administrative, clerical, and office management support to the Director of Interdisciplinary Services and the interdisciplinary team. The successful candidate will thrive in a fast-paced, collaborative healthcare setting and be passionate about supporting related services, interdisciplinary collaboration, and the delivery of high-quality care for children and families.
What You'll Do
As the Clinical Administrative Assistant, you will:
- Provide administrative support including calendar management, scheduling, correspondence, filing, and document preparation.
- Coordinate meetings, prepare agendas and materials, record meeting minutes, and complete follow-up tasks.
- Assist with Interdisciplinary Treatment Team (ITT) documentation, including gathering recommendations, preparing meeting minutes, and maintaining clinical records.
- Support departmental reporting, special projects, and communication across interdisciplinary teams.
- Maintain organized child and family services common areas and ensure office supplies and materials are stocked.
- Process purchase orders and coordinate records storage and destruction with approved vendors in accordance with KidsPeace policies.
- Serve as the department's receptionist by answering phones, greeting visitors, and providing excellent customer service.
- Maintain confidentiality while handling sensitive health information and records.
Qualifications
- Higher Education Preferred.
- 3-5 years of administrative, records management, or audit experience required.
- Strong computer proficiency, including Microsoft Office applications.
- Excellent verbal and written communication skills.
- Exceptional organizational, multitasking, and interpersonal skills.
- Ability to work independently while collaborating effectively with multiple departments.