What are the responsibilities and job description for the Healthcare Manager Assistant position at Kids First Services?
GAV is seeking a highly organized and dependable Healthcare Manager Assistant to support administrative and operational projects across multiple states. This role is ideal for someone who enjoys structured, detail-oriented work and is interested in learning about the operational side of a growing healthcare organization.
The position will support business setup, licensing coordination, insurance administration, outreach support, and day-to-day operational organization. Training, guidance, and internal processes will be provided.
Responsibilities
Business & Administrative Support
File EIN applications and state registrations using internal processes and checklists
Assist with applications for business and healthcare licenses
Maintain licensing trackers, renewal requirements, and organizational records
Obtain and organize contact information for new LLCs and entities
Coordinate virtual office and mail forwarding setup
Assist with professional liability insurance applications and required documentation
Insurance & Operational Coordination
Communicate with insurance companies to obtain updated provider manuals, fee schedules, and policy information
Enter insurance payors and fee schedules into spreadsheets and internal systems
Maintain organized operational records, trackers, and project documentation
Assist with administrative and operational projects across multiple states
Outreach & Research Support
Research physicians, psychologists, daycares, and community referral sources
Build and maintain referral contact lists and outreach databases
Send introductory outreach emails to providers and organizations
Coordinate event materials, marketing items, and supply orders
Assist with gathering information for outreach and operational initiatives
Support multiple ongoing projects in a fast-paced remote environment
Qualifications
Strong organizational and communication skills
High attention to detail and accuracy
Ability to manage multiple tasks and follow established processes
Comfortable learning new systems, portals, and software
Strong follow-through and time management skills
Experience in administrative, healthcare, insurance, credentialing, or project coordination roles preferred
Remote work experience preferred
What We Offer
Fully remote position
Opportunity for long-term growth within a growing healthcare organization
Supportive and collaborative work environment
Exposure to healthcare operations, licensing, insurance, and outreach processes
Full-time hourly position starting around $24/hour based on experience
Insurance benefits and paid time off
Salary : $23 - $25