What are the responsibilities and job description for the Kid City USA Admin Assistant 12-6pm position at Kid City USA Fishers?
Job Overview
We are seeking an energetic and highly organized Administrative Assistant to join our Kid City USA team during the afternoon hours. This vital role ensures the smooth operation of daily office activities, providing exceptional support to staff, parents, and visitors. The ideal candidate will bring a positive attitude, strong organizational skills, and a passion for creating a welcoming environment. Your contributions will help maintain efficient office management, foster excellent communication, and support the overall success of our program.
Duties
- Serve as the front desk ambassador, greeting visitors and parents with professionalism and warmth
- Manage multi-line phone systems, answer inquiries, and direct calls efficiently using proper phone etiquette
- Handle data entry tasks accurately within our office management software and maintain organized filing systems
- Perform bookkeeping duties using QuickBooks to track expenses, invoices, and financial records
- Support calendar management by scheduling appointments, meetings, and events for staff members
- Assist with clerical tasks such as proofreading documents, preparing correspondence, and maintaining confidential information
- Provide exceptional customer service by addressing questions promptly and supporting parents and clients effectively
Qualifications
- Proven office management or administrative experience in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with keen attention to detail and accuracy in data entry
- Bilingual abilities are highly desirable to assist diverse families and staff members
- Exceptional phone communication skills combined with professional phone etiquette
- Ability to handle confidential information discreetly and responsibly
- Prior experience in customer service or clerical roles that involved multitasking and time management
- Personal assistant or office support experience is a plus, especially related to calendar management and scheduling
Join us in creating a vibrant environment where children thrive! This paid position offers an opportunity to develop your administrative skills while making a positive impact on families. We value proactive team players who are eager to contribute their talents in a dynamic setting.
Pay: $15.00 - $17.00 per hour
Work Location: In person
Salary : $15 - $17