Part-Time Administrative Assistant at KHOI LLC

About KHOI

KHOI is a sculptural jewelry and lifestyle brand that merges artistry, culture, and commerce. Our collections and retail experiences celebrate individuality, design, and intention.

We are a fast-growing jewelry brand looking for an exceptional PT Administrative Assistant to support our executive team. This is not your typical admin role, this is for someone who thrives in a dynamic, design-driven environment and wants to be at the center of it all.

You’ll be the person who keeps everything moving seamlessly while also stepping into the creative energy of the brand from meetings to photoshoots to events. No two days look the same, and that’s exactly the point.

What You’ll Do:

• Keep leadership organized, on schedule, and always be one step ahead
• Manage calendars, meetings, and shifting priorities with ease
• Sit in on meetings, capture key takeaways, and ensure follow-through and execution
• Coordinate travel (domestic international) with thoughtful attention to detail
• Track expenses and keep operations running smoothly behind the scenes
• Maintain a beautiful, calm, and inspiring office environment:
• Order and manage supplies
• Keep the space organized, elevated, and welcoming
• Care for the details plants, atmosphere, and overall vibe
• Jump into brand moments and creative projects:
• Assist on photoshoots and at events
• Help pull styling pieces and support on set
• Be the go-to person who steps in wherever needed

Who You Are:

• Incredibly organized and detail-obsessed (in the best way)
• Proactive and intuitive- you anticipate needs before they arise and don’t require constant direction or follow-up
• Able to manage multiple priorities and execute with clarity and ownership
• Calm under pressure and solutions-oriented
• A team player with a positive attitude and a “no task too small” mindset
• Naturally polished, with a love for fashion, jewelry, and aesthetics
• Someone who brings great energy professional, warm, and ready to dive in

Role Details:

• This is a part-time, in-person role based in Chicago
• You will work closely alongside the founder and exec team in a collaborative office environment, with a strong emphasis on presence, communication, and day-to-day partnership

What Success Looks Like in 30 Days:

• You’ve built trust with the founder and team by being reliable, responsive, and detail-oriented
• Calendars, meetings, and priorities are running smoothly with minimal oversight
• You’re anticipating needs before they’re expressed and proactively solving problems
• Meeting notes are clear, actionable, and consistently followed through
• Travel planning and expense tracking are organized and stress-free
• The office environment feels elevated, calm, and fully taken care of
• You’ve seamlessly integrated into the team and are confidently stepping in wherever needed

Why This Role is Special:
You’ll work directly with the founders and be part of building something exciting and design-driven. You’ll gain exposure to both the operational engine and the creative heartbeat of a luxury brand while being trusted with real responsibility from day one.

What You’ll Get

We believe in supporting our team both professionally and personally. This role includes:

• Competitive compensation based on experience
• Paid time off, including vacation and sick leave
• Professional development and growth opportunities
• A collaborative, creative, and fast-paced work environment
• The opportunity to contribute to a growing, design-focused brand

By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply.

Powered by Homebase. Free employee scheduling, time clock and hiring tools.