Extended Day Office Assistant

ABOUT KHAN LAB SCHOOL

Khan Lab School, founded by Sal Khan in 2014, is an innovative TK-12 independent school with 3 campuses, serving over 260 students in Silicon Valley, CA and Wichita, KS. Our Lower School (grades TK-5) is in Palo Alto, CA, our Middle and Upper Schools (grades 6-12) are in Mountain View, CA, and the newest KLS campus (grades 4-9) is in Wichita, KS.

We were established to test and refine the educational vision outlined in Sal Khan's 2012 book, "The One World Schoolhouse," which explores the development of modern education, the origins of Khan Academy, and a forward-thinking approach to both in-person and online learning. Building on this foundation, Sal Khan's latest book, "Brave New Words," further expands on his educational philosophy and vision for the future. At Khan Lab School, we're committed to implementing these innovative ideas and preparing students for success in the rapidly evolving knowledge economy.

ABOUT THE POSITION

The Lower School Extended Day Office Assistant will collaborate with faculty, administrators, and students, as directed by the Lower School Director and the Director of Extended Day in the following areas:

• Manage all front desk and receptionist duties from 3:45pm to 6:00pm PST (e.g. greet and welcome students, parents, staff, and visitors to the school and answer and direct all incoming phone calls).
• Provide supervision of students during their outdoor and indoor recess as well as supervise their free choice activities in the classroom to ensure a safe, positive, and inclusive environment.
• Support the Lower School's Extended Day dismissal procedures via internal attendance systems at the front desk.
• Support the Lower School's Extended Day attendance communications, including dismissal and other parent inquiries regarding pick-up, and coordinate with the appropriate staff members.
• Take care of minor student injuries and illnesses, exercising sound judgment within established school protocols such as keeping supervisors informed of incidents, the required responses, and next steps.
• Communicate with parents regarding early pick-up, as needed.
• Create incident reports, as needed and within 24 hours.
• Maintain Cowper campus shared spaces during the Extended Day shift, including tidying the staff lounge, printer area, and shared resources, loading the dishwasher before the end of the day, and communicate any needed maintenance repairs concerns to the appropriate individuals.
• Ensure the front lobby is in order by the end of each shift.
• Other related job duties, as needed.

REQUIRED KNOWLEDGE, SKILLS, ABILITIES, & EXPERIENCE INCLUDE BUT NOT LIMITED TO

• Experience working with Elementary-aged students (Grades TK-5).
• An understanding of youth development principles.
• Ability to effectively manage a classroom.
• Ability to implement and organize age-appropriate games and activities.
• Demonstrate strong oral and written communication skills.
• Excellent organizational skills.
• Be reliable, punctual, and flexible.
• Demonstrate a positive attitude and be a team player.
• Strong work ethic.
• Risk management mindset.
• Openness to feedback and continuous growth in a positive way.
• Passion for working and engaging with youths in student-driven learning experiences.
• Actively participate in contributing to a fairly new program and committing to its continuous improvement.
• Bachelors degree preferred.
• Current CPR & First Aid certifications preferred.
• Tutoring experience is a plus.

PHYSICAL REQUIREMENTS

• Ability to occasionally lift, carry, push and pull up to 25 pounds as some regular organizational tasks involve moving desks, chairs, electronics, paperwork and other school supplies and equipment as needed.
• Must be able to remain in a stationary position at least 50% of the time.
• Capability of occasionally moving about inside an office setting to access file cabinets, office machinery, etc.
• Ability to proficiently and frequently operate a computer and keyboard as well as other office equipment such as calculators, copy machines, printers, and projectors.
• Consistently practice safe working habits while using school supplies, equipment, and electronics as well as the ability to maintain a safe and hazard-free workstation for yourself and others at the school.
• Occasionally required to work weekends, nights, or be on call for special events, which are sometimes held outside and require the ability and willingness to work in all weather conditions at any time of the year.
• Ability to properly communicate information and ideas so other people can understand as well as the ability to ascertain and understand information communicated from others.

WHAT WE OFFER
Khan Lab School is a community of learners and partners who have a deep commitment to their work. We get things done and believe that in our highly collaborative environment, anything is possible. All our decisions are made through the lens of what is best for our students. We tackle tough questions without ego, are results-oriented, and have high expectations for school and our students.

APPLICATION PROCESS

To apply, please submit the following:

• Current resume.
• A cover letter expressing interest in, and qualifications for, this position.
• A list of 3 professional references with their name, phone number, email address, job title, and what your working relationship was with them. References will not be contacted without the candidates permission.

PAY & BENEFITS

• Start Date:August 17, 2026
• Reports To: Lower School Director
• Reporting Location:Palo Alto, CA 94306
• Classification: Part-time; non-exempt.
• Schedule:Monday - Friday, 3:45pm - 6:00pm PST, and some nights and/or weekends for school events, as required.
• Compensation:$20-25 per hour.

Khan Lab School is an equal opportunity employer. The organization does not unlawfully discriminate based on race, color, creed, gender (including gender identity or gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, age, national origin, ancestry, physical or mental disabilities, medical conditions (including medical history or genetic characteristics), sex (including pregnancy, childbirth, breastfeeding, or related conditions), genetic information, sexual orientation, military or veteran status, or any other consideration made unlawful by federal, state, or local laws or regulations.