Office Administrative Assistant

The Administrative Assistant supports the operations of KUMC through administrative work.  They serve under the Pastor and provides advice, guidance and support to visitors, and staff.   He/She must maintain a high level of trust/confidentiality.

Regular Duties & Responsibilities (Including but not limited to):

Weekly

·         Create bulletins weekly- traditional and contemporary

·         Create Connect cards- print and cut. Place in narthex

·         Receive Connect Cards and track attendance and prayer requests

·         Enter prayer requests into system.  Forward them to the prayer team and pastor.

·         Log attendance of first-time visitors from Connect Cards into database

·         Check Phone messages 

·         Create Weekly announcement in Power point and forward to Tech Support

·         Create Weekly church-wide emails with events, sermon series, calendar and other pertinent information for the week ahead

·         Make changes to announcements/slides

·         Electronically enter and record contributions in REALM

General/Clerical - as needed

·         Answer phones/Greet visitors

·         Schedule events- funerals, weddings, baptisms, etc.

·         Schedule Pastor counseling appointments and general appointments

·         Schedule/Log all pertinent events into church calendar

·         Assist all committees (monthly email reminders, forward report templates, compile  and print reports as needed)

·         Memorial service bulletins as needed

·         Maintain Wix website

·         Track attendance

·         Distribute/Sort mail

·         Church wide emails weekly via Mailchimp

·         Church Directory- needs to be reissued: create pages for ministries, add new members

·         Maintains FACEBOOK

·         Records monthly Leadership Board meetings and produces minutes and monthly reports

General/Clerical - as needed (continued)

·         Update Membership

·         Mission Vital Signs statistics- report monthly to flumc.org

·         Prepare Year End Statistics to Charge Conference

·         Order office supplies

·         Maintain digital outdoor sign

·         Produce documents, booklets, flyers as needed

·         Cognito forms website for VBS registration - use as needed for sign up capabilities for events on website

·         Groups that meet weekly on campus – Schedule on calendar

·         Maintain bulletin boards (outside hallway, by restrooms)

·         Digioh document attachment (primarily used for sending out Messenger)

·         Messenger newsletter- compile information, create, send via mass email to congregation, print copies for Narthex

·         Attend Annual Charge Conference

·         General filing as needed

·         Proofread/Edit documents as needed from Pastor and committees

·         Maintain orderly appearance and functionality of front office

Conference Reports:

·         Year-end church statistics (Due end of January)

·         Update new committee members into Gulf Central Dashboard (Due January)

·         Church profile (Due January)

·         Workers Comp Payroll Audit (Due February)

·         Update lay member to annual conference in Gulf Central Dashboard (February)

·         Fiscal Responsibility and Management Policies (Due March)

·         Employee Conduct Policy Adoption Report (Due March)

·         Annual Report to the District Housing Committee (Due March)

·         Fund Balance Report for Year End (Due March)

·         Child & Youth Protection Policy (Due March)

·         Annual Ministry Protection Property and Casualty Insurance Review (Due August)

·         Annual Workers Compensation Payroll Audit (Due August)

·         Annual Charge Conference Forms (available in September)

·         Ensure data is updated in Gulf Central Dashboard prior to Charge Conference (November)

·         Download Health Insurance and Pensions Statements (December)

·         Download Property Casualty & Workers Compensation Insurance (December)

·         Download Apportionment Statements (December)