Office Manager

Keystone Heights Airport –Office Manager

Full-time (40 hrs./wk.) $25-26/hr.

General Purpose:

Performs a variety of routine and complex clerical, secretarial, and administrative work in keeping official records and provides administrative support to the Keystone Heights Airport Manager.

Supervision Received:

This non-exempt position reports directly to the Keystone Heights Airport Manager and works closely with the Airfield Supervisor.

Essential Duties and Responsibilities:

• Performs data processing and bookkeeping through QuickBooks Online Software.
• Performs routine clerical work in answering phones, receiving the public, providing customer assistance, cashiering, responds to inquiries from employees, citizens and others, and refers when necessary to appropriate persons.
• Prepares Federal and State reimbursement forms for review.
• Codes receipts, reconciles daily cash, and keeps such records as needed to verify cash balances. Works with the airport's CPA on monthly accounting reconciliation.
• Prepares and completes bank deposits.
• Maintains required investments records and prepares related reports as required.
• Enters expenditures on ledgers, and other accounting records; enters accounts payable expenditures into QuickBooks Online financial system.
• Assists with administrative tasks involving personnel, budgeting and facilities.
• Receives, stamps and distributes incoming mail, processes outgoing mail.
• Establishes and maintains accounting filing systems, records and indexes.
• Periodically assists customers with credit card machines at aircraft fuel pumps.
• Performs miscellaneous duties as required or assigned by the Airport Manager.

Minimum Requirements:

Education and Experience:

High school diploma or equivalent required. College coursework in office practices, accounting, or bookkeeping preferred. At least three (3) years’ experience with QuickBooks software and related responsibilities.

Necessary Knowledge, Skills and Abilities:

• Working knowledge of computers, internet and electronic data processing. Working knowledge of modern office practices and procedures; some knowledge of accounting principles and practices.
• Ability to perform cashier duties accurately; ability to effectively meet and deal with the public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.
• Integrity, dependability, attention to detail and ability to cooperate.
• Must have good verbal and writing skills; be skilled and proficient with Microsoft programs such as Excel, Word and email software.

Special Requirements:

• Valid Florida Driver’s License
• Notary Public Certification is preferred.

Tools and Equipment Used:

Phone system, computer (including word processing, QuickBooks financial software / accounting), copy machine, fax machine, base radio and calculator.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, talk and listen. The employee is required to walk; use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision and the ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of what an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet; however, duties performed outside the office can be loud, windy and the individual may encounter aircraft exhaust and fuel fumes.

General Guidelines:

The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

How to Apply:

You may submit your application to the Keystone Heights Airport Office located at 7150 Airport Rd., Starke, FL 32091 or email to the Airport Manager at ccoon@keystoneairport.com with the subject line: OFFICE MANAGER position.

The Keystone Heights Airport is an Equal Opportunity Employer. Drug-free / smoke-free workplace.

Pay: $25.00 - $26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Health insurance
• Paid time off

Work Location: In person

Salary : $25 - $26