What are the responsibilities and job description for the Administrative Assistant position at Keystone Cooperative?
Job Description
Approximately 8 am to 4:30 pm with some flexibility as needed
Position Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed.
Duties And Responsibilities
Include but are not limited to:
Approximately 8 am to 4:30 pm with some flexibility as needed
Position Overview: The purpose of this role is to provide customer service and administrative assistance for the branch. This role will assist with accounts receivables as well as verifying, filing, and responding to customer contracts with urgency. Other standard clerical duties such as answering phone calls and directing them to the correct individuals, sorting mail and assisting with other duties as needed.
Duties And Responsibilities
Include but are not limited to:
- Receive and disperse a significant volume of phone calls in an efficient, courteous, and professional manner.
- Handle station duties such as: empty trash, clean pumps, supply towels and washer fluid, inventory, fill propane cylinders, clean office/bathrooms, stock and order supplies
- Actively communicate with customers to adjust billing, answer questions, etc.
- Process payments, orders, and requests accurately.
- Reconcile, process and file necessary paperwork.
- Process electronic files via email.
- Compile and submit finalized documentation.
- Download reports.
- Perform general clerical duties including but not limited to filing, photocopying, faxing, typing, and mailing.
- Balance cash drawer daily
- Compiles, sorts, and distributes daily mail. Receive courier deliveries. Sends out branch mail weekly.
- Responsible for purchasing general office and break room supplies.
- Assist with special projects as needed.
- Performs other duties as assigned.
- Strong verbal, and written, communication skills.
- Proficient with Microsoft Office Suite
- Excellent organizational skills and the ability to work well within strict time frames.
- Detail oriented with the ability to process work accurately with minimal errors.
- Ability to perform multiple tasks simultaneously.
- Strong analytical skills and accurately calculate prices.
- Ability to work without supervision and make appropriate decisions.
- Work well in a team environment.
- High school diploma and one to two years related experience and/or training; or equivalent combination of education and experience.