Yard Manager

This position will be working with multiple Supervisors, Operations Managers, and Directors with varying degrees of demands in a fast-paced environment and carries a high level of responsibility with limited supervision. 

STANDARD SPECIFICATIONS:

Requirements are representative of minimum levels of knowledge, skills and/or abilities.  To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, or other employees.

JOB DUTIES AND RESPONSIBILITIES:

Procurement:

• Coordinate acquisition of supplies and materials from vendors, tracking and managing the process from order to delivery.
• Coordinate acquisition of rental equipment from vendors, calling equipment on rent and calling equipment off rent.
• Coordinate scheduling, deployment, use, down-time, mobilization, and demobilization of Rental Equipment and owned assets.
• Complete purchase orders as required for all purchased items. Ensure all prices are recorded on purchase order when the purchase order is written. 
• Responsible for reviewing documentation daily and checking for accuracy and completeness.
• Maintain relationships with current Vendors and ensures pricing is consistent.
• Look for Vendors in new areas and facilitates the paperwork/process needed to set them up as a Vendor.

Yard:

• Monitor stocking levels and order inventory as required based on usage of equipment and parts.
• Schedule personnel and prioritizing repairs to help reduce company operational costs and down time.
• Coordinate and schedules use of trucks, trailers with operations personnel.
• Maintain rental and owned asset inventory, location, and project usage records to support billing and accounting functions for equipment.
• Organize systematically and with computerized aids to track, manage, and assign resources.
• Oversee maintenance on equipment/vehicles related to the yard, and is responsible for the upkeep and maintenance of the yard, parking areas and/or buildings.
• Maintain the schedule and delivery of all Keystone owned and/or rented equipment, tools and supplies to Keystone Clearwater job sites.
• Maintain an orderly yard with equipment stored in proper locations for easy access, and reasonably protected from the elements, as may be appropriate.
• Assist with worker problems or collaborate with employees to assist in problem resolution.

Assisting Mechanics:

• Ensure all equipment and tools are inspected for damages; and repair or have them repaired as required. Tag equipment that is broken or worn as “out-of-service” while repairs are in process or scheduled.
• Ensure that routine maintenance on all equipment including generators, compressors, skid loaders, pumps, etc. is being performed.
• Perform weekly and monthly inventory reports and analysis of usage.
• Provide and ensure that a maintenance plan for all tools and equipment is in effect and enforced.
• Support the asset tracking system of the Company, such as GPS tracking devices as may be mounted on the assets stored in the Yard.
• Schedules warranty work and routine maintenance and inspections for company assets, as needed.

Logistics:

• Responsible for scheduling, dispatch, and logistics coordination of all transportation, both internal and 3rd party, for the Company’s Operations.
• Establish and maintain relationships with 3rd party transportation companies to meet company’s transportation needs.
• Review activities of operators / drivers daily to ensure customer quality, paperwork accuracy and regulatory compliance with DOT, OSHA, EPA and state laws.
• Coordinate scheduling, deployment, working hours, overtime, per diem and off-periods for all company drivers.

SUPERVISORY RESPONSIBILITIES:

May manage subordinate employees or contractors.  Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.

PHYSICAL DEMANDS:

The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.  The employee frequently is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.  Specific vision abilities required by this job include ability to adjust focus.

This position requires long periods of time driving and operating equipment, lifting and pulling in excess of 50 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical setting will vary according to field operations.  Working conditions including working outdoors in noisy and confined spaces in all weather conditions.

NOTE:

A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties.  All duties and requirements are essential job functions.  This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position.  Employees will be required to perform any other job-related duties assigned by their supervisor.  This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.