What are the responsibilities and job description for the Secretary position at KeyStaff?
Keystaff is seeking a dedicated and organized Receptionist/Secretary to join our team.This would be working in the Road and Drainage Division of Orange County Fl.
This role is essential in providing exceptional customer service and support while managing front desk operations. The ideal candidate will possess strong communication skills, a friendly demeanor, and the ability to multitask effectively in a fast-paced environment.
Representative Duties:
- Perform administrative and clerical duties in support of the Maintenance Unit operations.
- Perform a variety of routine clerical and receptionist duties, e.g., mail distribution, filing, scanning, completing standard county forms and reviewing documents.
- Perform word processing and data entry on a personal computer.
- Perform data entry of crews’ daily work sheets in a database
- Log and track citizen’s inquiries in database
- Prepare general, routine correspondence or spreadsheets such as memoranda, letters, reports, and forms.
- Perform basic clerical duties such as filing, faxing, photocopying, phone and dispatching.
- Maintain filing system for division paperwork, some of which may be confidential in nature.
- Coordinate and schedule meetings and prepare meeting agenda and minutes.
- Prepare payroll for the Maintenance Unit
- Participate in emergency activities/response as assigned.
- Track and response to 311 inquiries for the unit.
- Perform other related duties as assigned.
Preferences:
Excellent verbal and written communication skills
- Experience with Word, Excel, PowerPoint, database management
- PC experience with word processing, spreadsheet or presentation software
- Ability to type at a minimum rate of 40 correct words per minute
- Must possess and maintain a valid Florida driver’s license.
Work Schedule: 7:00 a.m. to 3:30 p.m., Mon-Fri
Pay Rate: $16.12 per hour
Minimum Qualifications:
Graduation from high school or equivalent and two years of clerical or secretarial experience; or an equivalent combination of relevant education and experience.
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Salary : $16