Client Administrator

Location:

4900 Tiedeman Road, Brooklyn Ohio

Job Summary

The Client Administrator (CA) is accountable for assisting a Senior Institutional Advisor (SIA)/Relationship Manager (RM), and other SIA/RM, as needed within the Institutional Advisors team. The CA will administer an IA book of institutional relationships with emphasis on client service and daily administrative duties. The CA must develop and maintain in-depth knowledge of IA products and services and keep clients informed of new products and related improvements, while supporting SIA/RMs in retaining clients and identifying areas to improve existing relationships and processes.  The focus of administrative activities relates to client satisfaction/consulting and oversight responsibilities associated with all legal, ERISA, reporting aspects and client issues/resolution involving the following: trust/custody, benefit disbursements, investment management, and commercial bank account services/activities, as well as maintaining the integrity of associated compliance aspects. May independently work with client contacts to identify and describe problems. Is expected to contact involved operations parties to find resolution and convey to client for closure.  Establishes rapport and effectively coordinates all service issues across product lines to deliver quality service to external and internal clients. 

Essential Functions

• Work in partnership with a Senior Institutional Advisor/Relationship Manager to service and monitor an assigned group of accounts to ensure timely and accurate processing of client-directed trades and transactions and required financial reporting
• Demonstrate knowledge of institutional trust/custody client needs, IA product offerings, and operational processes (e.g., account onboarding, asset collection, alternative assets, pension payment system, client and file system maintenance)
• Process daily cash transactions including wire transfers, check preparation, cash transfers, fund deposits, and client trading requests
• Review and manage daily cash reports; prepare reports, correspondence, technical documents, and special projects as requested
• Develop relationships with clients and their service providers (e.g., consultants, third-party administrators, accountants, auditors, outside RIAs)
• Read and understand standard institutional client trust/custody agreements and documents for administrative and fiduciary purposes
• Mitigate risk by servicing institutional client relationships in compliance with KeyBank policies, procedures, and regulatory/legal requirements
• Lead by example and demonstrate client focus and teamwork with both clients and KeyBank employees
• Collaborate closely with internal teams and teammates in person to ensure seamless service delivery
• Assist clients with required reporting to government agencies (e.g., DOL, PBGC, IRS)
• Identify improvement opportunities with internal support units, investment management, or other KeyBank business units; proactively advise clients on operational or investment solutions
• Provide backup support to other Client Administrators or assigned Relationship Managers
• Performs other duties as assigned; duties, responsibilities and/or activities may change or new ones may be assigned at any time with or without notice
• Complies with all KeyBank policies and procedures, including without limitation, acting professionally at all times, conducting business ethically, avoiding conflicts of interest, and acting in the best interests of Key’s clients and Key.
  
  
  

Education

• Bachelor's Degree or equivalent experience (preferred)
  
  
  

Work Experience

• A minimum of 1 year industry experience working with corporate, non-profit, public fund, and/or Taft-Hartley clients in an administrative or client service role (required)
• Knowledge of securities processing and bank operations (required)
• Background in client consultation and advocacy (required)
• Competence with trust/custody, pension, alternative assets, commercial banking, operating fund, and charitable plan client needs (preferred)
  
  
  

Skills

• Client Service: Demonstrated strong client service skills
• Analytical Thinking: Excellent analytical skills for problem resolution and decision-making
• Communication: Strong oral and written communication skills for client and team interactions
• Interpersonal Skills: Ability to build relationships and collaborate effectively with internal and external stakeholders
• Technical Proficiency: Strong PC skills, especially in Excel, Word, PowerPoint, Kofax PDF
• Personal Effectiveness: Ability to manage time, tasks, and responsibilities efficiently
• Adaptability: Flexible and detail-oriented in a dynamic work environment
• Problem Solving: Independently identifies and resolves issues
• Decision Making: Capable of prioritizing tasks and making sound decisions
• Customer Orientation: Focused on delivering high-quality service and support
• Fiduciary Duties: Understanding of legal and ethical responsibilities in managing client assets
• Trust and Custody Operations: Knowledge of institutional trust/custody processes and documentation
• Cash Operations: Experience with daily cash transactions, reporting, and reconciliation
• Compliance Awareness: Familiarity with ERISA, SEC laws, and regulatory reporting requirements
• Collaboration: Works effectively with cross-functional teams to ensure seamless service delivery
  
  
  

Core Competencies

• All KeyBank employees are expected to demonstrate Key’s Values and sustain proficiency in identified Leadership Competencies.
  
  
  

Physical Demands

• General Office - Prolonged sitting, ability to communicate face to face in person or on the phone with teammates and clients, frequent use of PC/laptop, occasional lifting/pushing/pulling of backpacks, computer bags up to 10 lbs.
  
  
  

Driving Requirements

• Ability to routinely and frequently operate a motor vehicle with a valid driver's license.
  
  
  

Compensation And Benefits

This position is eligible to earn a base hourly rate in the range of $25.00 - $38.46 per hour. Placement within the pay range may differ based upon various factors, including but not limited to skills, experience and geographic location. Compensation for this role also includes incentive compensation which may include production, commission, and/or discretionary incentives.

Please click here for a list of benefits for which this position is eligible.

Key has implemented an approach to employee workspaces which prioritizes in-office presence, while providing flexible options in circumstances where roles can be performed effectively in a mobile environment.

Job Posting Expiration Date: 03/13/2026 KeyCorp is an Equal Opportunity Employer committed to sustaining an inclusive culture. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, pregnancy, disability, veteran status or any other characteristic protected by law.

Qualified individuals with disabilities or disabled veterans who are unable or limited in their ability to apply on this site may request reasonable accommodations by emailing HR_Compliance@keybank.com.