Finance Manager

Company Description

The Key West Art & Historical Society (KWAHS) preserves and showcases the rich art, architecture, and history of the Florida Keys. As stewards of three national landmarks, including Fort East Martello, the Lighthouse and Keeper’s Quarters, and the Custom House, the Society has a long legacy of historical preservation. Established over 60 years ago, it maintains an extensive collection of artifacts and art while offering educational programs and community events. KWAHS is one of the oldest non-profits in the Florida Keys and remains dedicated to engaging and inspiring the local community and its visitors through diverse programs, exhibitions, and initiatives.

Reporting to the Executive Director, the Financial Manager is responsible for managing all aspects of KWAHS’s financial accounting, analysis and reporting through an accrual-based accounting system. The Financial Manager is responsible for ensuring best practices and ethics in all aspects of the not-for-profit’s financial operation.

• Monitors and maintains internal financial controls, policies, and procedures in compliance with GAAP.
• Ensure ethical compliance with all federal and state financial requirements.
• Oversee general ledger activities, including fixed assets, accruals, prepaid expenses, and deferred accounts.
• Prepare and analyze trends and variances, identifying opportunities and problem areas.
• Lead annual audits in support of external auditors; address and implement findings and recommendations.
• Collaborate with Executive Director and senior management to prepare annual budget.
• Provide data to the Executive Director to assist with strategic and operational forecasting and objectives.
• Track and provide reports related to grants and restricted/temporarily restricted accounts; develop and monitor grant budgets.
• Prepare and review monthly financial statements for Executive Director and Board of Directors.
• Collaborate with the Executive Director to prepare and manage grant applications and awards.
• Oversee AP/AR, payroll processing, benefits compliance, monthly close process, and reconciliations.

• Bachelor’s degree in accounting, finance, or related field.
• 5 years of accounting experience; not-for-profit experience preferred but not required.
• Proven record of leading financial close process.
• Meticulously organized and possess the ability to manage multiple priorities.
• Independent and flexible analytical person who can cope positively with ambiguity while maintaining accuracy and speed.
• Experience with QuickBooks Online; strong proficiency with Microsoft Suite.
• Exceptional written, verbal, and interpersonal communication skills.
• Proficiency in Microsoft Office Suite and use of audiovisual equipment for program delivery.
• Must successfully pass a criminal background check.
• Ability to lift, move or carry up to twenty-five (25) pounds.

This is a full-time, salaried position with benefits. The role is based on a 40-hour work week.  Starting salary is $80k, but will commensurate with experience and qualifications.