What are the responsibilities and job description for the Legal Secretary/Paralegal position at Kevin Vainio esq?
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Overview
Join our dynamic legal team as a Legal Secretary/Paralegal, where your expertise will drive efficiency and excellence across a diverse range of legal practice areas. This vital role offers an exciting opportunity to support attorneys with comprehensive administrative and paralegal functions, ensuring smooth case management and impactful legal research. If you are energized by a fast-paced environment, thrive on organization, and possess a passion for law, this position is your chance to contribute to meaningful legal work while advancing your career. We are committed to fostering a collaborative atmosphere that values your skills and dedication.
Responsibilities
- Provide executive administrative support by managing calendars, scheduling appointments, and coordinating meetings for attorneys and legal teams.
- Conduct thorough legal research using Westlaw, LexisNexis, and other legal research tools to support case development across multiple practice areas including estate planning, environmental law, family law, and securities law.
- Draft, review, and proofread legal documents such as contracts, pleadings, memos, and correspondence with precision and attention to detail.
- Organize and maintain electronic and physical case files using document management systems like iManage and PCLaw to ensure easy retrieval and compliance with recordkeeping standards.
- Assist in document review, data entry, and file management tasks related to litigation cases, personal injury claims, workers’ compensation cases, and more.
- Support attorneys with client interviews by preparing questionnaires, documenting case details accurately, and managing follow-up communications.
- Manage incoming calls with professional phone etiquette while prioritizing urgent matters and maintaining organized workflows.
- Perform administrative duties such as filing documents with courts or agencies, proofreading legal materials, transcribing dictations, and handling general clerical tasks to keep the office running smoothly.
Qualifications
- Proven paralegal experience or legal administrative experience supporting multiple practice areas including estate planning, environmental law, immigration law, landlord-tenant law, family law, securities law, patent law, tribal law & regulations, or litigation.
- Strong knowledge of legal research tools such as Westlaw and LexisNexis; familiarity with litigation procedures is highly desirable.
- Experience working with case management software like PCLaw or iManage; proficiency in document review and management systems is essential.
- Excellent organizational skills with the ability to manage multiple priorities efficiently in a fast-paced environment.
- Exceptional writing skills for drafting legal documents; keen proofreading abilities to ensure accuracy in all materials.
- Strong interviewing skills for client intake processes; ability to handle sensitive information discreetly.
- Proficiency in data entry, filing systems (both electronic and paper), and general clerical tasks such as phone etiquette and document transcription.
- Knowledge of UCC law (Uniform Commercial Code), securities regulations, tribal laws & regulations is a plus; familiarity with project management principles is beneficial.
Join us in delivering exceptional legal support that makes a real difference! We value your expertise in creating organized workflows while fostering an energetic team environment dedicated to professional growth.
Pay: $18.02 - $20.13 per hour
Benefits:
- Employee assistance program
- Free parking
- Professional development assistance
- Travel reimbursement
Work Location: In person
Salary : $18 - $20