What are the responsibilities and job description for the Student Assistant Provost's Office position at Keuka College?
Description
The Provost’s Office is seeking a detail-oriented student assistant to support administrative operations. This role involves non-confidential document management, including scanning and organizing files. The ideal candidate will demonstrate professionalism, discretion, and a commitment to accuracy.
Essential Responsibilities:
- Scan, digitize, and organize physical documents into secure digital formats
- Assist with document tracking, filing, and retrieval systems
- Perform routine clerical tasks such as data entry, photocopying, and secure disposal of documents
- Support special projects, under the direction of the Provost’s Office
- Uphold a professional and confidential standard in all interactions
- Maintain high regard for student privacy in accordance with FERPA policies and procedures
- Assist with promotion of survey completion, event publicity, and small event management
- Maintain a clean, professional, and welcoming office environment
- Uphold professional standards in appearance and demeanor
- Regular and reliable attendance during scheduled work hours
- Perform other functions as assigned
Physical and Scheduling Requirements:
- Occasional lifting up to 25 lbs.
- Schedule to be determined, based on academic commitments
Transferable Skills:
By the end of their experience, the Student Assistant will be able to:
- Communicate effectively in professional settings
- Coordinate document management projects
- Understand and apply document retention policies
Requirements
Requirements Minimum Qualifications:
- Must be currently enrolled in an undergraduate program at Keuka College
- Availability to work on-campus between 10 am and 4:00 pm for up to 8 hours per week
- Familiarity with office equipment (e.g., scanners, copiers) and basic computer applications, including Microsoft Office Suite (Word, Excel, SharePoint) and Canva
- Strong organizational skills with keen attention to detail
- Ability to work under pressure and adhere to deadlines
- Excellent written and verbal communication skills
- Reliable and self-motivated, with ability to manage a project from start to finish
Preferred Qualifications:
- Prior experience in an office setting or with document management systems