What are the responsibilities and job description for the Project Coordinator position at Kettle Cuisine?
Job Summary
We’re looking for a proactive, highly organized Project Coordinator to support change management initiatives that improve how we work and commercialization processes which influence new product launch success. You’ll be an integral part of a highly collaborative cross-functional team, manage timelines and deliverables, and maintain Asana setups so teams can run projects more consistently and efficiently. This role is ideal for someone who enjoys fast-paced projects, communicating clearly with internal partners, and translating plans into smooth execution and measurable adoption.
Duties and Responsibilities
- Maintain and update project plans, timelines and milestone trackers for multiple concurrent projects.
- Support change-management projects: create Asana projects including tasks and milestones, track task completion and project status, follow up with internal stakeholders to keep projects moving along, and report on program health.
- Migrate and organize task data, maintain project classification and naming conventions, manage permissions, and work with integrations to streamline workflows.
- Attend cross-functional meetings (product, culinary, packaging, quality, operations, procurement, marketing) and capture clear meeting notes and action items.
- Track project deliverables, assign owners, follow up on progress and escalate risks or delays as needed.
- Prepare concise project status reports and dashboards for managers and stakeholders.
- Support product launch activities including handoffs to operations, documentation for manufacturing, and coordination of pilot runs or validation testing.
- Drive continuous improvement in project management processes, governance, and Asana best practices across teams.
What You’ll Bring
- 1-3 years of experience supporting projects in a stage-gate process (food manufacturing and/or product development exposure preferred).
- Hands-on experience with Asana (or another modern PM tool) including setting up projects, templates, custom fields, dashboards and basic automations. Asana admin/implementation experience is a strong plus.
- Strong organizational skills and an ability to manage multiple priorities and deadlines.
- Excellent verbal and written communication; able to coordinate across teams and present project status clearly.
- Comfortable working with spreadsheets and project tools (Excel, Google Sheets, and one or more PM tools such as Asana, Smartsheet, or Jira).
- Detail oriented with good problem-solving instincts and an ability to follow processes consistently.
- Team player attitude and a hands-on approach to getting things done.
Preferred qualifications
- Bachelor’s degree in Business, Food Science, Engineering, or similar field (or equivalent experience).
- Experience leading or supporting change management initiatives with examples of stakeholder engagement, communications, training, and measuring adoption.
- Experience in food manufacturing operations, packaging, or product development.
- Experience with ERP systems, costing tools, or supplier portals.
Desired Skills
- Excellent oral & written communication skills.
- Proactive engagement with cross-functional team members, initiates conversations, follows up promptly on tasks.
Working conditions
- Office-based with occasional site/plant visits as required.
- Standard business hours with occasional flexibility around launches or critical milestones.