Events & Promotions Administrative Coordinator

Job Summary

Position Summary

Kessler Promotions, Inc. is seeking an organized, detail-oriented, and motivated Administrative Coordinator to support the planning, coordination, and execution of events, trade shows, conferences, and promotional activities.

This position is ideal for someone who enjoys working in a fast-paced environment, has strong administrative and computer skills, and is interested in the exciting world of event planning, marketing, and promotions. The successful candidate will play an important role in helping to keep events organized and running smoothly while supporting day-to-day business operations.

Key Responsibilities

Event Planning & Administration

• Assist with the planning, coordination, and execution of conferences, trade shows, expos, and special events.
• Manage event registration applications, attendee lists, sponsor information, exhibitor records, and related databases.
• Prepare event materials, manuals, schedules, name badges, signage, and other event documents.
• Communicate with attendees, sponsors, exhibitors, vendors, and speakers through email and telephone.
• Track deadlines, maintain event calendars, and ensure important details are completed accurately and on time.
• Assist with registration records, and other administrative tasks.
• May have to provide on-site support at events as needed, including occasional travel and extended hours.

Marketing & Promotions

• Assist with the development of, email campaigns, and event marketing communications.
• Create and update graphics, flyers, signage, and other marketing materials using Canva.
• Prepare and distribute email campaigns, invitations, announcements, and reminders using Constant Contact.
• Help maintain event websites, registration pages, and promotional content.
• Assist with sponsor recognition, exhibitor promotions, and other marketing initiatives.

Office & Administrative Support

• Utilize Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint, to maintain records, prepare documents, manage communications, and develop presentations.
• Maintain organized electronic files, spreadsheets, contact lists, and event records.
• Proofread documents and communications to ensure accuracy, consistency, and professionalism.
• Manage multiple projects and deadlines while maintaining a high level of attention to detail.
• Provide general administrative support and assist with other projects as needed.

Qualifications & Skills

• Associate degree (two-year degree) in Business Administration, Marketing, Communications, Hospitality, Event Management, or a related field.
• Strong working knowledge of Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint.
• Experience with Canva for creating graphics and marketing materials.
• Familiarity with Constant Contact or other email marketing platforms.
• Exceptional attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments, prioritize tasks, and meet deadlines.
• Professional, dependable, self-motivated, and comfortable working independently as well as part of a team.
• A positive attitude and a genuine interest in event planning, marketing, promotions, and working with people.

Preferred Qualifications

• Previous administrative, marketing, or event coordination experience.
• Experience with event registration systems, spreadsheets, email marketing, or contact databases.
• Ability to learn new software and technology quickly.
• Experience preparing promotional materials, coordinating vendors, or supporting conferences and trade shows.

The Ideal Candidate

The ideal candidate is someone who takes pride in their work, notices the small details others may miss, follows through on assignments, and enjoys helping bring events to life. They should be proactive, resourceful, and eager to learn while contributing to a growing events and promotions business.

If you are organized, creative, detail-oriented, and excited about working behind the scenes to make successful events happen, we would love to hear from you.

Pay: From $22.00 per hour

Expected hours: 25.0 – 30.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Poland, NY 13431

Salary : $22