What are the responsibilities and job description for the Watch & Jewelry Repair Take-in Coordinator position at Kerns Fine Jewelry?
Position Summary:
The Watch & Jewelry Repair Take-In Coordinator is responsible for managing the take-in, documentation, and client communication for all watch and jewelry repair services. This role serves as the first point of contact for repair clients, ensuring items are accurately evaluated, documented, and routed to the appropriate repair technicians while delivering exceptional client experience.
Key Responsibilities
- Greeting clients and professionally receiving watches and jewelry for repair or service.
- Conduct initial visual inspections and document item condition, materials, brand, serial numbers, value, and client concerns.
- Create accurate repair intake tickets, including service descriptions, estimates (when applicable), and delivery timelines.
- Clearly explain repair processes, delivery timelines, and policies to clients.
- Check incoming repairs for deficiencies and condition documentation (broken, chipped or nicked stones, cracks, dents etc.)
- Coordinate with in-house or external repair technicians to ensure proper routing and prioritization of jobs.
- Maintain organized tracking of all repair items from intake through completion and client pickup.
- Communicate status updates to clients via phone, email, or messaging as required.
- Process repair payments, and related transactions.
- Ensure proper packaging, labeling, and secure storage of all repair items.
- Assist with quality-control checks at completion to confirm work matches the intake description.
- Support service-to-sales opportunities by identifying maintenance or upgrading needs and referring clients to sales associates when appropriate.
Qualifications
- Previous experience in luxury retail, jewelry, watch service, or customer service a must.
- Strong attention to detail and accuracy in documentation and use of a magnifying device such as a Loupe.
- Education in Gemology (GIA or AGS)
- Experience in Jewelry Evaluation
- Excellent communication and interpersonal skills.
- Ability to handle high-value merchandise with care and discretion.
- Basic knowledge of watch and jewelry components preferred (training provided).
- Proficiency with POS, CRM, or repair tracking systems.
- Strong organizational and multitasking abilities.
- Strong Computer Skills.
Key Competencies
- Client-focused service mindset
- Precision, accountability and accuracy
- Organizational excellence
- Professional presentation and communication
- Trustworthiness and confidentiality
Working Conditions
- Retail showroom environment (Tuesday-Saturday)
- Frequent handling of fine watches, jewelry, and luxury items
How to Apply: If you are a dynamic individual with a passion for luxury watches and a commitment to delivering exceptional service, we invite you to join our team at Kerns Fine Jewelry for our store in Burlingame, CA. To apply, please submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role. We look forward to hearing from you!
Equal Opportunity Employer: Kerns Fine Jewelry is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We welcome applications from all qualified individuals regardless of race, ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.