What are the responsibilities and job description for the Department Assistant II position at Kern Community College District?
Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process.
Basic Function
DISTINGUISHING CHARACTERISTICS
The Department Assistant II performs typing and clerical duties involving independent judgment in the interpretation, application or modification of existing procedures and methods within well-defined guidelines.
Representative Duties
Type and proofread a wide variety of reports, letters and memos; type from rough draft, verbal instructions or transcribing machine recordings; compose routine correspondence related to responsibilities assigned; assist in gathering information for College, District and State reports.
Provide information on classes, instructors and schedules to other offices and the general public; issue, receive, type and process various applications, permits and other forms; receive and sort mail.
Perform a variety of work involved in student and employee assistance, preparation of invoices, preparation of payroll, inventory, time cards, accounts and bank deposits, and administration and scoring exams.
Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, the public and outside agencies.
Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.
Serve as a receptionist; answer the telephone and provide information to the general public regarding community college policies and procedures as required.
Order, receive and process textbooks, materials and supplies for students and staff; process refunds; perform cashiering duties; process billing for outside agencies; balance and provide related sales reports.
Process and verify financial aid, employment and student assistance program documents.
Exercise functional and technical direction over student assistants as assigned; assist in the selection of staff and student assistants.
Perform related duties as assigned; duties performed at extension sites may be diverse and varied.
Minimum Qualifications
Knowledge & Abilities
KNOWLEDGE OF
Modern office procedures, methods and computer equipment.
Word processing methods, techniques and programs.
Correct English usage, spelling, grammar and punctuation.
Principles and practices of record-keeping.
ABILITY TO
Learn, interpret and apply the policies and procedures of the District.
Perform general clerical work including maintenance of appropriate records and compiling information for reports.
Work courteously with students and the general public on the telephone or in person.
Assist in budget preparation, monitoring and administration Perform simple mathematical calculations.
Operate a variety of office machines including a computer and applicable software.
Understand and follow oral and written direction.
Communicate effectively both orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Important Instructions & Additional Information
Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point.
Completed applications must include the following.
- Completed online application for employment
- Current resume
- Letter of interest (cover letter)
- List of 5 (five) professional references (entered in online application)
- Copy of legible transcripts (if required for the position)
It is your responsibility to redact or remove any personally identifiable information from all documents prior to uploading, including Social Security numbers, date of birth, photos, etc.
Equivalency for Minimum Qualifications
Applicants for faculty and educational administrator positions in California Community Colleges are required to meet certain minimum qualifications as provided by the California Community Colleges Chancellor's Office and detailed in the Minimum Qualifications for Faculty and Administrators in California Community Colleges handbook. If you do not meet these minimum qualifications, you may still be eligible by completing the KernCCD Application for Equivalence process. Please see our Faculty Equivalency Process website for more information.
International or Foreign Degrees
Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.
Accommodations
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our Diversity, Equity, Inclusion, and Equal Employment Opportunities website.)
Discrimination Free Work Environment
Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy.
The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity.
See our Discrimination-Free Work Environment webpage for more information.
Work Authorization
Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.
E-Verify
The Kern Community College District participates in the U.S. Department of Homeland Security’s E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit e-verify.gov.
Helpful Links
Kern Community College District
Salary Schedules
Job Descriptions
Benefits
Faculty Minimum Qualifications/Equivalency Process
Full-time permanent employees (20 hours per month) are eligible for health benefits:
Health
Dental
Vision
Life Insurance
Long-term Disability
In addition to the above benefits, the District also offers a robust voluntary benefits selection:
Flex 125
Additional products and services through American Fidelity
Supplemental Voluntary Life Insurance
Tax Shelter Annuities
The District participates in CalPERS Retirement System and Social Security benefits for Classified and Management employees. Employees covered under the California Public Employees Retirement System (CalPERS), are vested 100% after five years of full-time service credit.
The District participates in the State Teacher's Retirement System (STRS) for faculty. Employees covered under the State Teacher's Retirement System (STRS), are vested 100% after five years of full-time service credit.
All coverages begin on the first of the following month after the hire date.The following classifications are eligible for the Affordable Care Act (ACA) health benefits at the employee expense offered through SISC:
- Permanent Employees (19 hours or less)
- Adjuncts
- Temporary Hourly
- Professional Experts
For additional information, please visit our Kern Community College District Benefits webpage.
Salary : $40,565 - $57,317