What are the responsibilities and job description for the Accounts Payable Coordinator position at KerberRose?
JOB PURPOSE AND REPORTING STRUCTURE: Under the direction of the Chief Financial Officer, the Accounts Payable Coordinator ensures the accurate and timely processing of accounts payable in accordance with company policies and procedures.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Perform three-way match and price checks on inventory invoices. Make copies of purchase orders and other receipt information to attach to invoices.
Scan invoices, purchase requisitions, and packing slips into the computerized systems and index them.
Enter accounts payable invoices accurately into the computerized A/P system for payment.
Perform weekly cash requirements including pulling all invoices for payment and printing of A/P checks.
Process return to vendor items by issuing debit memos to suppliers.
Calculate cash discounts on accounts payable and match to the detail A/P general ledger account.
Resolve supplier invoice problems internally and with suppliers.
Maintain capital additions PC model to accumulate costs by asset requisition number.
Maintain Excel file of Certificate of Insurance listing, which includes sending out request letters and filing certificates.
Perform weekly account reconciliations as requested, such as Large Clients, Return to Vendor, and Engineering projects.
Perform monthly reconciliation of cash disbursements per the general ledger to weekly check runs and make appropriate adjusting entries.
Investigate and resolve incomplete three-way matches and expenses.
Organize and maintain accurate records systems for invoices, purchase orders, requisitions, packing slips, etc.
Complete special projects as assigned.
EDUCATION and/or EXPERIENCE: Requires four years of high school and one to three years of related experience; or a combination of education and experience. Associates degree would be preferred