Payroll Clerk - Valley Metro

Knowledge and Experience:

• Four (4) years of progressively responsible experience in payroll administration, project management, data analysis using manual and automated financial systems and quality assurance
• Must have intermediate proficiency in Microsoft Office Suite, with a high-level proficiency in Excel
• UltiPro experience preferred
• Basic math knowledge is a must
• Accurate ten key speed is also a must
• Must have high level of attention to detail
• Must have the ability to download and analyze various payroll reports
• Must be able to accurately interpret payroll rules in labor contracts
• Experience with clearly presenting findings and recommendations to employees and management required
• Able to work flexible hours to meet the needs of the business
• Must maintain confidentiality and safeguarding of sensitive material
• Delivery of excellent customer service to fellow employees that have payroll questions and concerns
• Demonstrated ability to work effectively in a diverse environment
• This position requires professional, technical, administrative, analytical, and confidential work of a complex nature.
• Ability to keep accurate payroll files

Skills:

• Must have effective communication skills, both written and oral
• Excellent time management skills with ability to prioritize in a fast-paced environment to meet payroll deadlines
• Analyzing skills
• Computer skills
• Troubleshooting skills
• Problem solving skills
• Managing skills
• Self-motivated
• Collaboration skills

Key Accountabilities:

Strategy & Governance

• Ability to communicate effectively and maintain highest level of company standards
• Verify timekeeping records and consult supervisors/managers about any discrepancies
• Poll electronic time clocks (DCS time software) and review the downloaded information for completeness and
• Run daily reports to verify payroll and time/attendance data against scheduling data
• Ensures all timecard data (hours, coding, and rates) is complete and accurate prior to hand off to Corporate Payroll to lock down timecards to prevent further editing and extract hours for processing
• Review employee data, analyze and evaluate employee time/attendance and pay records within the personnel/payroll systems to ensure compliance with policies and procedures
• Responsible for creating reports to verify and enter accurate Holiday pay
• Manually enters ad hoc time, such as meetings, to employees’ timecards
• Process involuntary deductions such as levies and garnishments
• Sort and distribute checks to departments and employees
• Prepares special reports for management
• Maintains payroll and related records recording the accumulation and use of vacations, PTO and sick
• Contact various department supervisors/managers for any missed
• Resolves payroll discrepancies by collecting and analyzing
• Provides payroll information by answering questions and
• Maintains payroll operations by following policies and procedures, reporting needed
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Other duties as assigned

Business Processes

• Oversee and direct all payroll preparation according to CBA – collective bargaining agreements, policies, and procedures
• Develop systems to process payroll account transactions
• Ensure compliance with applicable laws and payroll tax obligations
• High level of expected collaboration with Human Resources, Corporate Payroll, and Corporate Time & Attendance
• Maintain accurate records and prepare reports
• Resolve issues and answer payroll-related questions

Reporting

• Accrued payroll and Accrued vacation/PTO reporting
• Ad hoc requests

Physical Demands and Work Environment

• 100% of work is accomplished indoors and in air conditioned or well-ventilated facilities.
• May perform physical activities that require considerable use of the arms, repetitive hand-wrist motion, and legs and moving the whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials
• Work is accomplished in an office or in a cubicle space equipped with a telephone and computer.
• The employee is generally subjected to long periods spent sitting, typing, or looking at a computer screen.
• Must submit to drug testing and a criminal background check.
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Please note: Job duties or specific job title could vary; where covered by a collective bargaining agreement the provisions of that agreement may prevail.

Additional Statements:

• Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
• Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
• Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
• EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
• Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.