What are the responsibilities and job description for the Proposal Coordinator position at Keolis America, Inc.?
Role Title: Proposal Coordinator
Manager: VP Rail Development
Manager-once-Removed: EVP Market Development and Innovation
Location: Boston (Hybrid)
Skills
• Excellent writing and editing skills, with strong attention to detail
• Proficiency in graphic design and document formatting to ensure visually compelling documents
• Strong organizational skills, with the ability to work under tight deadlines and manage multiple deadlines simultaneously
• Ability to review and interpret procurement requirements for compliance and submission guidelines
• Excellent communication and collaboration skills
• Analytical and research skills
Knowledge and Experience
- Bachelor's or College degree in English, Business, Engineering, Business/Administration, Law Degree, Technical or 3 -5 years of experience in an administrative, or similar role
- Proficiency with Microsoft Office Suite
- Experience with SharePoint & Salesforce a plus
- Transit experience a plus
Key Accountabilities
Procurement and Proposal Management and Compliance:
- Set up and monitor client accounts, download and distribute procurement materials (preferably using SharePoint) in a timely manner
- Facilitate and maintain communication and information distribution to proposal teams including client correspondence and amendments to ensure compliance and accuracy of bid content
- Analyze procurement materials to organize and create successful proposal outlines / templates driven by MS Word styles, develop and upkeep Action Plans and Responsibility Matrices
- Collect required documents (financial statements, bonds, forms, etc.) and signatures from appropriate stakeholders to ensure full compliance
- Conduct compliance reviews throughout the procurement process to ensure all requirements are met, and that final proposals align with procurement materials instructions and submission guidelines, including printing and delivery
- Perform other duties as assigned
Additional Statements
Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.
Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world.
Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.
EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.
Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible