Program Coordinator Extension

TITLE: Program Coordinator Extension

DEPARTMENT: College of Agriculture, Community, and the Sciences 

REPORTS TO: Program Leader

EFFECTIVE DATE: TBD

EMPLOYMENT STATUS: Full-time 

EMPLOYMENT CLASSIFICATION: Exempt 

PRINCIPAL PURPOSE OF JOB:  Program Coordinator Extension, under the direct supervision of the Chair/Administrator/Program Leader, performs a variety of secretarial duties to support Extension projects and personnel. Supports the chair/administrator/program leader’s office, faculty and personnel: makes travel arrangements and assists on travel documents. This position would also create requisitions, and conduct research for pricing of supplies and equipment. Additional duties include, processing forms, performing data entry, and establishing and maintaining records. Enters data, drafts, edits, revises, and prints letters, tables, reports, and other materials for the unit. 

SCOPE OF RESPONSIBILITY: 

Program Coordinator Extension, under the direct supervision of the Chair/Administrator, performs a variety of secretarial duties to support Extension projects and personnel. Supports the chair/administrator’s office, faculty and personnel: makes travel arrangements and assists on travel documents. This position would also create requisitions, and conduct research for pricing of supplies and equipment. Additional duties include, processing forms, performing data entry, and establishing and maintaining records. Enters data, drafts, edits, revises, and prints letters, tables, reports, and other materials for the unit. Work includes the exercise of discretion and independent judgment with respect to matters of significance.

ESSENTIAL JOB FUNCTIONS: 

• Supports the Chair/Administrator’s office by performing administrative duties to help the office run smoothly
• Makes travel arrangements and assists on travel documents
• Researches pricing for supplies and equipment, creates and processes requisitions

• Performs a wide variety of typing assignments which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports, and other materials.
• Daily interactions with KSU students, staff, and faculty
• Creates and distributes correspondence, reports, and other documents
• Assists with creating and maintaining frequent publications for community and partners
• Performs data entry and maintains files, database, and record retention
• Maintains budgets and accounts
• Creates and processes requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests, and students
• Performs other duties as assigned

OTHER DUTIES: The position will conduct other duties as required.

QUALIFICATIONS: Bachelor degree and the equivalent of 3 years of experience of related duties and responsibilities specified.  

Licensing and Certifications: None.

KNOWLEDGE, SKILLS, and ABILITIES:            

• Organizing and coordinating skills.
• Ability to create, compose, and edit written materials.
• Ability to work with diverse faculty, staff, students, and College stakeholders.
• Knowledge of supplies, equipment, and/or services ordering and inventory control.
• Word processing and/or data entry skills.
• Ability to maintain confidentiality of records and information.
• Ability to communicate effectively, both orally and in writing.
• Ability to maintain calendars and schedule appointments.
• Records maintenance skills.
• Ability to understand and follow specific instructions and procedures.
• Ability to perform simple accounting procedures.
• Skill in the use of operating basic office equipment.
• Receptionist skills.

PHYSICAL REQUIREMENTS: 

• Work is normally performed in a typical interior/office work environment.
• No or very limited physical effort required.
• No or very limited exposure to physical risk.

Internal Candidates are Encouraged to Apply 

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. “The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.”