What are the responsibilities and job description for the On-Site Junior Coordinator (Part-Time) position at Kentucky State University?
TITLE: On-Site Junior Coordinator
DEPARTMENT: Center for Adult Learning and Governmental Relations
REPORTS TO: Coordinator for Work-Based Learning
CLASSIFICATION: Staff-12 Month
EFFECTIVE DATE: TBD
STANDARD WORK HOURS: 20 hours per week
EMPLOYMENT STATUS: Part-Time
EMPLOYMENT CLASSIFICATION: Non-Exempt
JOB SUMMARY:
The On-Site Junior Coordinator provides essential academic and student support services to adults in custody participating in Kentucky State University's prison education program. This position plays a key role in maintaining a consistent on-site presence, providing academic advising, assisting faculty, and coordinating logistics for incarcerated students. The role involves maintaining scheduled on-site office hours at the correctional facility and ensuring consistent communication and coordination between students, faculty, and institutional staff.
Research:
- Conduct research on best practices for providing efficient support to adults in custody
- Research effectiveness of educational programs provided for incarcerated adults and effective ways to empower them and keep them immersed in the program and maximizing time to complete work in a timely manner.
Service:
- Participate in departmental and university committees, contributing to the institution's effective functioning.
- Engage in outreach activities and collaborations with industry partners to foster connections between academia and the manufacturing sector.
- Contribute to students' academic and professional development through advising and mentoring.
- Participate in community and public service initiatives that align with the mission of the university.
Professional Development:
- Stay current with advancements in the field of prison education and higher education
- Attend conferences, workshops, and seminars to enhance capabilities of providing support to students.
- Pursue opportunities for continued education and professional growth.
ESSENTIAL JOB FUNCTIONS:
The essential job functions of an On-Site coordinator at Kentucky State University typically include the following:
On-Site Support and Student Advising:
- Maintain regular on-site office hours (approximately three days per week) at the correctional facility.
- Provide in-person academic and student support services.
- Act as a liaison between incarcerated students and university personnel, including faculty and staff.
- Ensure timely communication and delivery of academic materials and resources.
Academic and Program Coordination:
- Advise students on course selection, degree planning, and general academic concerns.
- Assist students in navigating admissions, financial aid, and reentry planning.
- Coordinate with Division Chairs to align correctional course offerings each semester.
Administrative and Institutional Support:
- Track academic progress and maintain appropriate documentation for incarcerated students.
- Assist in preparing reports, accreditation documentation, MOUs, and support files for off-site programs.
- Support efforts to meet federal and state reporting requirements related to financial aid and program compliance.
Outreach and Collaboration:
- Establish and maintain professional relationships with correctional administrators, reentry organizations, and other partners.
- Coordinate efforts with community, industry, and educational institutions to support student outcomes.
These essential job functions collectively contribute to the On-Site coordinator’s role in advancing the academic mission of Kentucky State University, including excellence in providing academic support, connecting the student with the course instructor when applicable, impactful academic and social support, quality customer service, and fostering a positive and inclusive learning environment. The specific duties may vary depending on the center’s needs and the evolving priorities of the university and the prison education program.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Knowledge:
- Subject Matter Expertise:
- In-depth knowledge of academic and career advising, the FAFSA form, and admissions.
Educational Foundations:
- Strong understanding of pedagogical principles and best practices in engineering education.
- Knowledge of curriculum development and assessment techniques.
Interdisciplinary Knowledge:
- Ability to collaborate across disciplines, fostering interdisciplinary research and teaching.
Skills:
- Communication Skills:
- Excellent verbal and written communication skills.
- Ability to convey complex engineering concepts in a clear and accessible manner.
Research Skills:
- Strong research skills with the ability to conduct and publish original research.
- Competence in securing research funding.
Collaboration Skills:
- Team collaboration skills for interdisciplinary projects.
- Ability to work effectively with colleagues, students, and industry partners.
Problem-Solving Skills:
- Strong analytical and problem-solving skills.
- Ability to guide students in practical problem-solving exercises.
Abilities:
- Ability to maintain professional conduct within a correctional facility.
- Ability to coordinate academic services between the university and external stakeholders.
- Flexibility and adaptability in responding to program and institutional needs.
SUPERVISORY RESPONSIBILITY:
- This position does not have supervisory responsibility.
OTHER DUTIES:
In addition to the essential job functions, an On-Site Coordinator at Kentucky State University may be involved in various other duties and activities contributing to overall academic and institutional goals. These additional duties can include:
- Manage the Correctional Education Program’s administrative components, including recruiting, admissions, enrollment, and reentry coordination.
- Assist in developing promotional and educational materials for the program.
- Maintain ongoing communication with the Coordinator for Work-Based Learning.
- Perform other duties as assigned, based on program and institutional priorities.
It's important to note that specific duties can vary based on the center’s needs, the Director of Work Based Learning’s expertise, and the evolving priorities of the university.
QUALIFICATIONS:
- Bachelor’s degree required (BA/BS)
- Experience working in higher education or correctional education preferred
- Strong interpersonal skills and the ability to work effectively with students and institutional stakeholders
- Proficiency in using relevant educational technology and administrative software
WORKING CONDITIONS:
Work Environment:
Correctional Facility Setting:
The role requires spending a significant amount of time (approximately three days per week) at Roderer Correctional Complex or similar facilities. This setting involves security measures, strict protocols, and coordination with prison staff.
On-Campus Work:
The remainder of the work may occur on campus or in office environments
Office Space:
The coordinator will have designated on-site office hours within the correctional facility, necessitating mobility between the university campus and the facility.
Physical Conditions:
Movement Between Locations:
Travel between campus and correctional facilities is part of the role. Reliable transportation is essential.
Extended Periods of Desk Work:
Performing administrative tasks, research, advising, and mentoring requires sitting for long periods while working on a computer.
Secure Environment Compliance:
Adhering to security procedures, screenings, and facility protocols when entering or leaving correctional facilities.
Schedule:
Set Office Hours in Correctional Facility:
Must maintain scheduled office hours (approximately two -three days weekly) on-site at the correctional facility.
Potential Evening or Weekend Commitments:
Professional development activities, outreach initiatives, and student support might occasionally require flexibility outside regular hours.
Internal Candidates are Encouraged to Apply
Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa
KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer
The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.