Rentals & Inventory Manager

Job Title: Rentals & Inventory Manager                           

Reports to: Production Manager & Technical Director                                                                 

Department: Production

Effective Date: October 1, 2025 –June 30, 2026

Classification: Part-Time Seasonal 

Pay Rate: $18-20 hourly

Job Summary:

The Rentals & Inventory Manager aids in bringing in revenue via scenic, props, and/or costumes rentals. This person should be proficient in organizing stock scenic, props, and costume pieces and maintaining an accurate inventory. This person will need to interact with companies who are interested in renting items to answer inquiries and coordinate pick up/drop off. This position can lead to more responsibilities and more pay based on experience.

Primary Responsibilities:

• Read and understand scale drawings to generate pull lists
• Read and understand rental contracts
• Communicate specifications of rental packages with companies
• Create and maintain rental brochures for shows to be rented out
• Facilitate the shipment of rentals to and from other companies
• Assist with maintaining the organization and cleanliness of the warehouse and other storage spaces
• Manage and prioritize concurrent tasks
• Maintain inventory documentation, this includes but is not limited to taking photographs, taking measurements, creating descriptions, and updating location
• Maintain preservation of inventory using proper packaging techniques
• Process invoices for rentals with our finance team
• Maintain the original integrity of the design of scenic, props, and costume pieces. This may include scenic painting, basic carpentry skills, basic sewing skills, and other craftsman abilities
• Maintain a safe work environment
• Foster a productive, positive environment through open communication and dedication to problem-solving
• Foster a working relationship with other production companies and the warehouse landlord
• Other duties as assigned

Required Skills/Abilities:

• Working knowledge of theatrical conventions
• Working knowledge of fabric material and garment names
• Strong verbal and written communication skills
• Attention to detail and organized
• Ability to read and understand theatrical drafting, shop drawings, and theatrical documents
• Ability to use a variety of hand and power tools such as drills, and circular and jig saws as well as sewing machines
• Proficient with Microsoft Office Suite or other related software
• Able to follow schedules to meet deadlines
• Able and willing to lift materials weighing over 50 pounds either alone or assisted

Preferred Additional Skills/Abilities:

• Ability to drive a box truck up to 26’ with a valid driver’s license and a clean driving record
• Able to work safely on ladders and scissor lifts
• Ability to draft rental contracts

Education and Experience:

This position requires no specific number of years of experience or minimum educational credentials.

Other duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About Kentucky Opera:

Kentucky Opera sparks discover, joy, and connection among communities throughout the Commonwealth with the shared experience of opera. Founded in 1952, Kentucky Opera aims to cultivate an open-minded community through innovation, connection with the community, and developing young artists. Kentucky Opera performs in one proscenium space with union crew and one warehouse/black box type space. Kentucky Opera maintains approximately 3,000 sq. ft. of storage space comprised of general stock theatrical pieces, 10 costume show rentals, and 7 scenic show rentals.

Salary : $18 - $20